Emory University Administrative Assistant, Sr in Atlanta, Georgia

73068BR

Job Requisition ID:

73068BR

Department:

724000:SOM: BME: Admin

Job Description:

JOB DESCRIPTION:

  • With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).

  • Oversees office operations and ensures office activities comply with policies and procedures.

  • Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.

  • Develops and maintains spreadsheets. Initiates, processes and maintains records and invoices.

  • Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.

  • Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).

  • Ensures manager is appropriately prepared for daily activities.

  • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.

  • Prepares charts and graphs for reports and presentations.

  • Reviews incoming correspondence and identifies items of special interest to manager or others.

  • Screens items that can be routinely handled and prepares appropriate responses.

  • Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.

  • May take dictation or transcribe from a machine.

  • Maintains various databases and/or spreadsheets. Sets up and organizes filing systems.

  • Answers, screens and routes incoming telephone calls.

  • May supervise or direct the work of other administrative clerical/secretarial employees.

  • Oversees ordering and maintenance of office supplies and forms.

  • May coordinate domestic or foreign travel arrangements. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent. and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.

  • Proficient with word processing, spreadsheet, and presentation software applications.

PREFERRED QUALIFICATIONS:

  • Proficient with word processing, spreadsheet and presentation software applications.

  • Excellent communication and organizational skills

  • Ability to manage multiple projects and interface with multiple entities.

Operating Unit/Division:

School Of Medicine

Job Title:

Administrative Assistant, Sr

This position involves::

Not Applicable

Full/Part Time:

Full-Time

Regular/Temporary:

Regular

Minimum Hourly Rate $:

19.086538

Midpoint Hourly Rate $:

25.576923

Minimum Annual Rate $:

39700

Midpoint Annual Rate $:

53200

Additional Job Details:

Work well with minimal supervision, provides administrative support for the Chair.