Emory University Archives Specialist, Sr in Atlanta, Georgia


Job Requisition ID:



946000:LITS: WHSC Library

Job Description:


Reporting to the Archives Manager of the Woodruff Health Sciences Library, the Archives Specialist, Sr. position is responsible for processing archival collections in the specialized and professional libraries of the Emory University. Duties include performing accessioning, processing and preservation of archival materials, the creation of finding aids in EAD (Encoded Archival Description) format, and arranging manuscript collections in accordance with current library and archival standards.

These include creating and implementing work plans, appraising material, performing basic preservation work, working with the Conservation unit to ensure long-term preservation of manuscript materials in all formats, and creating descriptive, structural, and administrative metadata in accordance with nationally-accepted standards. Duties also involve developing digital project proposals and priorities, assisting in development of exhibitions, and participating in special projects.

Archival Processing Support

  1. Performs accessioning, processing, and preservation of archival materials and the creation and editing of finding aids in EAD (Encoded Archival Description) format.

  2. Arranges manuscript collections in accordance with current library and archival standards, including creating and implementing work plans, appraising material, and performing basic preservation work.

  3. Provides archival processing support to the MacMillan Law Library and Pitts Theology Library. Work includes processing archival materials and the creation and editing of finding aids in EAD (Encoded Archival Description) format, as well as creating and implementing work plans, and performing basic preservation work.

  4. Collaborates with WHSC Library Collection Services staff to create descriptive, structural, and administrative metadata in accordance with nationally accepted standards such as EAD and MARC.

  5. Collaborates with the Woodruff Library Conservation unit to ensure the long-term preservation of manuscript materials in all formats.

  6. Provides basic reference assistance to library users seeking to use the WHSC Library archival collections.

  7. Assists the Archives Manager in accessioning large archival collections. Work includes providing basic MPLP processing and cataloging of archival boxes for ingest to the Library Storage Center (LSC). May be required to work at the LSC as needed.

  8. Participates in the development of proposals and plans for potential exhibitions for WHSC Library. Serves as a member of the WHSC Library Exhibitions Team.

  9. Occasionally assists in the transfer of archival material between the WHSC Library and the Conservation unit and Digital Studio in the Woodruff Library.

  10. Performs other duties as assigned.

Additional required qualifications:

  • Ability to build and sustain effective interpersonal relationships with library staff, faculty and students, off campus faculty and administrators, campus administrators, etc.

  • Evidence of analytical, organizational, communication, project, and time management skills and demonstrated ability to set priorities, meet deadlines, and complete tasks and projects on time and within budget and in accordance with task/project parameters.

  • Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.

  • Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty and student population.

  • Capacity to thrive in an ambiguous, future-oriented environment of a major research institution and to respond effectively to changing needs and priorities.

  • Regularly moves between several campus libraries as part of the work week.

  • Routinely handles objects weighing up to 30 lbs., and may be expected to lift objects weighing up to 30 lbs.

JOB DESCRIPTION: Performs complex user services operations (e.g. interacting with the university and external community to provide access to information, resources and materials) by using a specialized knowledge of electronic databases, microcomputer applications, complex reference tools, and/or foreign languages. Uses an expanding range of electronic resources (e.g. Internet, CD-Roms, online databases) to provide access to information. Provides research assistance; answers complex research requests, interprets library policies, handles specialized materials and resolves problems. Instructs users in the use of internal and external information resources. Creates bibliographic access to research materials (e.g. government documents, manuscripts, and other resources) using a specialized knowledge of national standards, electronic reference sources and complex reference tools. Provides physical access to materials, employing specialized techniques related to conservation, binding, reproduction and reformatting. May oversee borrowing and lending of library materials. May supervise or direct the work of staff/students. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS: Bachelor's degree in a related field and three years of related experience, OR equivalent combination of experience, education, and training. Requires one or more of the following: computer skills, special skills or a proficiency in a foreign language. DATE CREATED/MODIFIED/REVIEWED: 06/08/06 AMM

Operating Unit/Division:

LITS: Library and IT Services

Job Title:

Archives Specialist, Sr

This position involves::

Not Applicable

Preferred Qualifications:

Prior experience processing archival materials

Full/Part Time:




Minimum Hourly Rate $:


Midpoint Hourly Rate $:


Minimum Annual Rate $:


Midpoint Annual Rate $:


Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).