Emory Healthcare Data Analyst/Administrative Assistant in Atlanta, Georgia

Job Title Data Analyst/Administrative Assistant

Job Requisition ID 76343BR

Operating Unit/Division Emory Healthcare Inc.

Campus Location Emory University Ortho & Spine Hospital

Department 441300:EHI Enterprise Staffing Pool

Full/Part Time Full-Time

Regular/Temporary Regular

Work Shift Day

Specific Work Hours 8 AM - 5:30 PM

PRN Position? No

Job Description JOB DESCRIPTION: Bachelors Degree in information technology, statistics, mathematics, health sciences, or related field. Assists in planning and implementing systems and report related projects. Supports business and system re-engineering and architecture development to define future data needs. Ensures that the uses of data through reports and queries are accurate. Collects information to assist in the development of technology plans and strategies. Creates, manages and maintains database records. May create reports and analyze data for contract review and negotiations. Serves as an organizational consultant on matters relating to databases by providing expertise to assist users in meeting their needs. Pulls data and produces reports related to quality, safety, and value on both a recurring and ad hoc basis, to meet needs of a diverse set of customers. Reviews reports produced and ensure the accuracy of the data contained. Pulls data from multiple source systems to meet reporting needs. Combine data into well arranged and formatted reports which are easy for users to understand and which focus attention on key information while providing necessary explanations. Interacts with customers to clarify needs and identify expectations including deadlines. Some individuals in this position may be responsible for Month-End System Maintenance to include preparing financial statements, reconciliation and updating database, quarterly review of financial results and audits on accounts receivables, and the development, training and maintenance of the annual budget. Performs other duties as assigned. MINIMUM QUALIFICATIONS: Bachelors Degree in information technology, statistics, mathematics, health sciences, or related field. Relevant experience may be substituted in lieu of degree. Two years experience in data processes and standards preferably in a healthcare setting. Experience with Microsoft Access and Excel, and database reporting applications like Allscripts EPSI, HTML/JavaScript coding preferred. PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Addendum to Job Description

65% Data Analyst

35% Administrative Assistant responsibilities

o Bachelors Degree in information technology, statistics, mathematics, health sciences, or related field.

o 1-2 years of data analysis experience, health care preferred

o Strong analytical skills

o Able to manage and maintain multiple software/systems

o Construct/Produce and manage multiple projects, spreadsheets and analytics for the department

o Find source data and run frequent weekly and monthly reports related to staffing operations (i.e. hours filled from payroll, fill-rate, FTE calculation)

o Monitoring Compliance (Licensure, HLC, Regulatory mandates, Certifications)

o Maintaining Staff Personnel files

o Assist with Payroll


With minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member. Greets visitors in a courteous manner, establishes needs and refers to appropriate staff. Sets up, organizes, and maintains various departmental files according to established procedures. Retrieves appropriate information upon request for internal and external use. Arranges and schedules appointments, meetings, and domestic and/or international travel for one or more senior level managers, prepares daily schedules, prioritizes requests for meetings, prepares itinerary and/or expense reports, and prepares managers for meetings. Schedules and coordinates meetings and/or special events, reserves facilities, arranges for equipment and materials, arranges for speakers, refreshments or meals, develops agendas, and arranges seating. Takes minutes as requested. Receives and reviews incoming correspondence, independently responds to routine matters, and composes and edits responses for supervisor's signature based on knowledge of policies and procedures and supervisor's views. Forwards non-routine mail to appropriate individuals for handling and response. Reviews outgoing mail for consistency and conformance to policies and procedures. Types correspondence, reports and/or manuscripts. May take dictation and transcribe from a machine. Prepares charts and graphs for reports and presentations; may meet with typesetters and publishers to publish communications materials. Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies. Initiates, processes, and maintains records and invoices on unit/departmental purchases, reimbursements, receipts and other related material. Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances. May forecast expenditures and make recommendations for purchase of major equipment. Researches, reviews, approves and submits requests for patient account discounts, adjustments and/or write offs submitted by management. Notifies patients of disposition of request. May supervise or direct the work of clerical, secretarial or other designated employees. May distribute work assignments. May interview applicants, train employees, and provide input to performance evaluations and other employee transactions. Tracks vacation and back up coverage schedules. Processes employee time cards and transactions after review and approval. May interpret policies and procedures for lower level employees; make recommendations to management on issues of concern within the unit/department. Enters, updates, maintains, compiles and retrieves data from computer databases. Documents how to access files. Generates regular or special reports and/or statistics after collecting and organizing data. Performs related responsibilities as required.

EEO/AA/Individuals with Disabilities/Veteran Employer