Emory University Program Coordinator: ECAS - Institute for Jewish Studies in Atlanta, Georgia

75399BR

Job Requisition ID:

75399BR

Department:

836080:ECAS: Inst Jewish Studies

Job Description:

The Tam Institute for Jewish Studies program coordinator works independently to coordinate and manage internal and external communications for the program, including managing the TIJS website, creating publicity materials for TIJS events and programs, and drafting written materials; manages logistics for TIJS events; assists with managing student grants and awards processes; manages program mailing lists; and assists in managing the TIJS office.

JOB DESCRIPTION:

Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following:

  • Establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.

  • Conducts research and gathers information to develop various publications.

  • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.

  • Assists in developing and coordinating program-related conferences, conventions, or meetings. Monitors expenditures and may participate in the budget planning process and prepare financial reports.

  • May assist in identifying funding resources and developing fund-raising strategies and initiatives. Prepares operational and statistical reports.

  • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.

  • May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required.

This is not an administrative support position.

MINIMUM QUALIFICATIONS:

Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

  • High level oral and written communication skills appropriate for managing the communications activities of the Tam Institute for Jewish Studies (TIJS), an interdisciplinary academic and programing unit of the Emory College of Arts and Sciences;

  • Experience with planning, publicity, and execution of public programming, especially in an academic setting, a plus;

  • Skills in graphic design, website maintenance and social media, a plus;

  • Experience with development\community relations work;

ADDITIONAL JOB DETAILS:

  • Acts as key staff member responsible for TIJS’s publicity and public events planning;

  • Coordinates logistics for public programs, travel arrangements for visiting scholars and speakers;

  • May compose, edit, and send correspondence with minimal guidance;

  • May compose and edit articles or press releases for the website and/or media with minimal guidance

  • Maintain accuracy of TIJS mailing lists, website, social media and print materials.

  • Assists with preparation of annual report

  • Preforms other duties as required

  • Manages TIJS communications materials and processes:

  1. Manages TIJS website, including creating new pages, writing articles on TIJS events, initiatives, and human interest stories, and daily updating as needed.

  2. Drafts written materials, including website articles, press releases, event programs, and correspondence.

  3. Manages creation of posters, flyers, invitations, and other print and electronic materials.

  4. Designs other print and electronic materials for use in publicizing the program.

  5. May photograph events and manage saving, organization, and use of saved images.

  6. Keeps files of permissions to use photo/video materials.

  7. Manages TIJS social media presence, as needed.

  • Assists with planning, publicity, and execution of a variety of public events, including lectures, seminars, and conferences sponsored by the institute:
  1. Works with faculty and ADA to plan annual series of events.

  2. Manages logistics for all events, including travel arrangements, venue arrangements, audio-visual arrangements, catering, publicity, record-keeping, and reporting.

  3. May initiate financial transactions for payment of honoraria, travel expenses, and reimbursements; may assist ADA in keeping records of transactions and monthly reconciliation.

  • Coordinates process for Blumenthal Award and student research/travel grants:
  1. Coordinates publicizing of awards and grants available to students.

  2. Receives and processes applications.

  3. May attend awards and grants committee meetings and keep notes.

  4. Notifies applicants of results of applications.

  5. Coordinates payment of awards and grants, reimbursement of expenses, etc.

  6. Ensures that necessary reports are received and submitted.

  7. Maintains records of student awards and grants.

  • Manages multiple mailing lists:
  1. Maintains updated faculty/student/staff contact lists.

  2. Manages and maintains TIJS listserves.

  3. Works with Development and Alumni Relations to obtain updated mailing lists for key events and for distribution of e-newsletter and other publicity and to keep lists updated.

  4. Works to refine and improve program use of mailing lists to most effectively reach target audiences.

  • Assists with management of TIJS office:
  1. Answers phone, providing information and taking messages as appropriate.

  2. Processes incoming and outgoing mail.

  3. Manages seminar room calendar.

  4. Orders supplies, updates bulletin board, maintains TIJS display cabinet, copies and distributes materials as needed

  5. Maintains updated faculty/student/staff contact lists and other mailing lists

  6. Assists with maintaining office equipment (phones/voicemail, computers, seminar room equipment, fax and copy machines, office keys, cabinets and office furniture), submits work orders as appropriate

Operating Unit/Division:

Emory College

Job Title:

Program Coordinator: ECAS - Institute for Jewish Studies

This position involves::

Not Applicable

Full/Part Time:

Full-Time

Regular/Temporary:

Regular

Minimum Hourly Rate $:

19.375

Midpoint Hourly Rate $:

25.961539

Minimum Annual Rate $:

40300

Midpoint Annual Rate $:

54000

Additional Job Details:

Description of Position: The TIJS program coordinator works independently to coordinate and manage internal and external communications for the program, including managing the TIJS website, creating publicity materials for TIJS events and programs, and drafting written materials; manages logistics for TIJS events; assists with managing student grants and awards processes; manages program mailing lists; and assists in managing the TIJS office.

Duties and Responsibilities:

  1. Manages TIJS communications materials and processes:

-- manages TIJS website, including creating new pages, writing articles on TIJS events, initiatives, and human interest stories, and daily updating as needed.

-- drafts written materials, including website articles, press releases, event programs, and correspondence.

-- manages creation of posters, flyers, invitations, and other print and electronic materials.

-- designs other print and electronic materials for use in publicizing the program.

-- may photograph events and manage saving, organization, and use of saved images.

-- keeps files of permissions to use photo/video materials.

-- manages TIJS social media presence, as needed.

  1. Assists with planning, publicity, and execution of a variety of public events, including lectures, seminars, and conferences sponsored by the institute:

-- works with faculty and ADA to plan annual series of events.

-- manages logistics for all events, including travel arrangements, venue arrangements, audio-visual arrangements, catering, publicity, record-keeping, and reporting.

-- may initiate financial transactions for payment of honoraria, travel expenses, and reimbursements; may assist ADA in keeping records of transactions and monthly reconciliation.

  1. Coordinates process for Blumenthal Award and student research/travel grants:

-- coordinates publicizing of awards and grants available to students.

-- receives and processes applications.

-- may attend awards and grants committee meetings and keep notes.

-- notifies applicants of results of applications.

-- coordinates payment of awards and grants, reimbursement of expenses, etc.

-- ensures that necessary reports are received and submitted.

-- maintains records of student awards and grants.

  1. Manages multiple mailing lists:

-- maintains updated faculty/student/staff contact lists.

-- manages and maintains TIJS listserves.

--works with Development and Alumni Relations to obtain updated mailing lists for key events and for distribution of e-newsletter and other publicity and to keep lists updated.

-- works to refine and improve program use of mailing lists to most effectively reach target audiences.

  1. Assists with management of TIJS office:

-- answers phone, providing information and taking messages as appropriate.

-- processes incoming and outgoing mail.

-- manages seminar room calendar.

-- orders supplies, updates bulletin board, maintains TIJS display cabinet, copies and distributes materials as needed

-- maintains updated faculty/student/staff contact lists and other mailing lists

-- assists with maintaining office equipment (phones/voicemail, computers, seminar room equipment, fax and copy machines, office keys, cabinets and office furniture), submits work orders as appropriate

  1. Assists in preparation of annual report.

  2. Performs other related duties as required.

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).