Emory University Project Coordinator in Atlanta, Georgia
Job Requisition ID:
This position supports all functions and personnel in the Emory at Grady Dean’s Office.
Reports to the Associate Dean, Clinical Planning and Finance, with dotted line reporting to Executive Associate Dean for Clinical Services, Grady
Maintain Emory at Grady personnel inventory:
Primary role in personnel and space inventory project [Summer 2017]
Routine (monthly) coordination with finance, clinical departments and facilities manager for updates
Using personnel inventory:
Create & maintain various Emory at Grady listservs by categories developed through the use of metadata collected during inventory
Update digital directories
Extract and manipulate data as needed for analysis
Work with Medical Director, Quality & Performance Improvement, Chiefs of Service and Emory at Grady business managers to create annual database for quality metrics
Maintain/update database as needed
Write/publish monthly Emory at Grady newsletter
Write/publish “week at a glance” message to Grady based constituents
Write/distribute periodic messages as needed
Coordinate, as needed with SOM Communications Director re: external communications
Upload information to digital signs as needed
Refresh new employee packet (bi-annually)
Routinely distributes other information as needed (e.g. departmental dashboards)
Assist with preparation/formatting of presentation materials
Maintain central repository of common forms for use by Emory at Grady business managers, etc. Ensure they are current and post (Box) as needed
Calendar and Events:
Schedule group meetings for E@G Dean’s Office (e.g. periodic meetings with departments, Scope of Service meetings with Grady, and maintain Master Calendar)
Point of contact for Emory at Grady campus-wide event planning (e.g. monthly leadership meeting, annual retreats, Doctors’ Day, Dean’s annual address)
Coordinate with Office Manager re: logistics, food & beverages as needed
Create and distribute meeting agendas
May be assigned other projects as required by Emory at Grady Dean’s office staff
FORMAL JOB DESCRIPTION
Manages a project.
Coordinates the strategic planning process and monitors progress toward achieving project goals.
Assists in developing, administering and monitoring project related budgets.
Coordinates logistical arrangements for related conferences, conventions or meetings.
May assist in identifying funding resources and in developing funding strategies and initiatives.
Develops and generates various operational and statistical reports.
Represents and promotes the project at various speaking engagements.
May write grants, reports, briefings, newsletters, promotional or other written material related to the project.
Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A bachelor's degree in a related field and 3 years of related project management experience, or an equivalent combination of experience, education and training.
School Of Medicine
This position involves::
Proficient in MS Office (Excel, PowerPoint, Publisher, Outlook, Word)
Excellent oral and written communication skills
Excellent time management, organizational skills and deadline oriented
Must be able to work independently
Minimum Hourly Rate $:
Midpoint Hourly Rate $:
Minimum Annual Rate $:
Midpoint Annual Rate $: