Emory University Admin Assistant (ETS) in atlanta, Georgia
JOB DESCRIPTION: * For use by Emory Temporary Services only * Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.
Provide routine administrative support to the CFAR Administrative Core. Responsibilities include: Making travel arrangements and processing travel expense reimbursements for CFAR staff and invited guests; processing conference registrations and payment; scheduling large meetings; ordering office and program supplies; placing and confirming catering orders; and managing other routine office needs, including providing computer and teleconference support. ï Assist with annual report preparation for the Center for AIDS research, including collecting and compiling data, preparing documentation, and assisting the CFAR Administrator as needed.
A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Experience with event planning and execution. Verbal and written communication skills. Experience with Emory systems, including Emory Express and Compass, if possible.
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Job Number 18868
Job Type Temporary Full-Time
Division School Of Public Health
Department SPH: Global Health
This position may involve the following Health and Safety issues: Not Applicable
Job Category Clerical & Administrative
Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322