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Emory Healthcare/Emory University Admin Assistant (ETS) in Atlanta, Georgia

Description

Immediate - Temporary - Monday - Friday 8:00AM - 5:00PM

This is your opportunity to work in one of the most exciting environments at Emory University—The Hatchery, Emory’s Center for Innovation and Entrepreneurship.

The Hatchery is a 15,000-square-foot facility purpose-built to inspire creativity, empower innovation, and support Emory’s diverse ecosystem of innovation and entrepreneurship initiatives by providing exposure, space, resources and robust programming.

The Hatchery is seeking an Administrative Assistant to support day to day operations in this exciting and dynamic environment. This role reports to the Director of The Hatchery, who leads strategy and programming, and also works at the facility.

Greeting duties include the following:

  • Provide a warm welcome to visitors and callers, with diverse audiences of students, faculty, staff, alumni and important guests from beyond Emory

  • Handle inquiries from guests or refer them to the appropriate spaces and resources within the center

  • Be on the front lines with students at all times: learning their interests, directing them to resources within The Hatchery, archiving their suggestions, connecting them with the Director of Innovation Programming and Operations for further exploration.

Routine oversight of space and materials:

  • May post and maintain information in public areas

  • Examine the premises each morning, put things back in order, rearrange configurable spaces to normal baseline—generally pick up and oversee the space

  • Ensure materials and activities comply with Emory policies and procedures

JOB DESCRIPTION: Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.

Additional Details

Please note, The Hatchery, Emory Center for Innovation is located in Emory Point at 1578 Avenue PL, #200, Atlanta, GA 30329.

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Job Number 48387

Job Type Temporary Full-Time

Division EVP Provost Academic Affairs

Department Emory Innovation Center

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

Location : Name Emory Campus-Clifton Corridor

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