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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

As the first point of contact for student visitors to the registrar’s office at Emory Law, the Administrative Assistant is responsible for clearly providing information to students in a helpful, professional manner. The position maintains electronic and paper files that comply with accreditation standards and manages communications with outside entities such as state bar associations.

Job Description:

• Provide administrative support for the registrar’s office or other areas as assigned.

• Maintain confidentiality and accuracy of student records

• Ensure registrar’s office activities comply with Emory policies and procedures.

• Respond to incoming telephone calls and monitor the shared email inbox.

• Maintain calendars and prioritize meeting requests for registrar’s office.

• Review incoming correspondence and identify items of special interest to the registrar’s office; handle routine correspondence and prepare appropriate responses.

• Complete forms, applications, and/or correspondence associated with the office.

• Prepare charts and graphs for reports and presentations.

• Create and edit programmatic or other reports associated with the registrar’s office and the school of law.

• Schedule meetings and handle logistics for meetings and special events such as registration, mid-term and final exams.

• Prepare materials for meetings and special events.

• Initiate, process, and maintain records and invoices.

• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements which requires appraising management of account status, identifying cost-effective solutions and authorizing expenditures.

• Plan and coordinate travel arrangements for registrar’s office as assigned.

• Maintain databases and spreadsheets; may also analyze data and design/generate associated reports.

• Establish and organize filing systems—both paper and electronic.

• Oversee ordering and maintenance of office supplies.

• May supervise or direct the work of support staff and/or students.

• Perform related responsibilities as required.

Minimum Qualifications:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.

• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.

• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

Preferred Qualifications:

• Experience in a forward-facing support position

• Ability to work with frequent interruptions

• Experience in higher education, specifically with detailed record keeping

• Demonstrated student-centered service

• Ability to maintain strict confidentiality and accuracy of records

• Strong attention to detail, demonstrated capacity for carrying out tasks in an accurate and timely manner

• Ability to recognize and set priorities

• Ability to master new skills quickly

• Strong decision making and problem-solving skills

• Strong technology skills and demonstrated proficiency with computers and standard office, programs such as the MS Office Suite, especially Excel

Workplace Flexibility:

This position is an in-person position during the academic year with core hours of 8 a.m. to 5 p.m. After a full semester of employment, the position is eligible for flexible work arrangements available to Emory Law employees.

To Apply:

• Applicants will be considered on a rolling basis until the position is filled with a first review on November 4.

• First round zoom interviews occur the week of November 11.

• Final round in-person interviews occur he week of November 18.

• The position will ideally start in early December.

• Cover Letter

• We acknowledge that it takes time to complete a cover letter. We use the cover letter in our hiring process to evaluate communication skills. 

• While a cover letter is not required to apply, providing a cover letter detailing how you meet the minimum and preferred qualifications as well as why you are interested in working at Emory Law will enable us to assess your qualifications and suitability more efficiently and effectively for this position.

More About Emory Law:

Emory University School of Law trains world-class, sophisticated lawyers who can flourish in the practice of law anywhere—and who can lead their legal and broader communities with professionalism and character. Emory Law is a national and global leader in legal education that welcomes and supports a diverse law school community, produces path-breaking and influential scholarship, and offers exceptional teaching and practical learning opportunities. Together, our community is working to secure a more fair and just society by advancing the rule of law. We need people like you to join us so that our vision becomes reality.

NOTE:Positiontasksarerequired tobeperformed in-personat anEmoryUniversitylocation; workingremoteis not an option.Emory reserves the right to change this status with notice toemployee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 137823

Job Type Regular Full-Time

Division School Of Law

Department School of Law

Job Category Administrative and Business Support

Campus Location (For Posting) : Location US-GA-Atlanta

Location : Name Emory Campus-Clifton Corridor

Remote Work Classification No Remote

Health and Safety Information Not Applicable