Emory Healthcare/Emory University Administrative Assistant - Rollins School of Public Health in Atlanta, Georgia
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Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.
Ensures office activities comply with Emory policies and procedures.
Responds to incoming telephone calls.
Maintains calendars and prioritizes meeting requests for management.
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
May complete forms, grant applications, and/or correspondence associated with programs.
Prepares charts and graphs for reports and presentations.
Creates and edits scientific, programmatic or other reports associated with department's primary business.
Schedules meetings and handles logistics for meetings and special events.
Prepares materials for meetings and special events.
Initiates, processes, and maintains records and invoices.
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
Plans and coordinates travel arrangements.
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
Establishes and organizes filing systems.
Oversees ordering and maintenance of office supplies.
May supervise or direct the work of support staff and/or students.
Performs related responsibilities as required.
ADDITIONAL JOB DETAILS:
This position requires an individual with a professional demeanor and excellent written and verbal communication skills. The individual must be highly flexible and also have excellent organizational skills, and ability to multi-task with frequent interruptions; and must also have the demonstrated ability to initiate and follow-through on projects without direct supervision. Adhering to deadlines with multiple competing tasks is important.
With only occasional supervision, provides administrative support to faculty in the department in their teaching and research activities. Maintains calendars and handles logistics of meetings, conferences and events for supporting faculty. Composes, edits and types correspondence and reports. Ensures that faculty are appropriately prepared for daily activities of teaching and research including presentation preparation.
Initiates, processes and maintains records and invoices. Coordinates domestic or foreign travel arrangements for faculty, arranges travel itinerary, prepares expense reports and reimbursements, and other related activities. Prepares reports to keep faculty informed of discretionary account status, expenditures and identify cost effective alternatives.
Assists department administrator with the daily operations of the department. Assists in office setup, space and equipment maintenance, and supply orders. May provide support to supervise work-study students. Performs other administrative related responsibilities as required.
A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree.
Proficiency with various personal computer software applications.
Positions in this classification may require keyboarding skills.
Bachelor's degree in Business, or a related field and 2 years of experience in research administration, or a combination of training, education, and experience.
Ability to type or keyboard 55 accurate words per minute.
Previous experience with various personal computer software applications, such as Microsoft Office.
Knowledge and experience with academic setting is preferred but will consider motivated individual.
Webpage maintenance is a plus.
Knowledge of the following software programs preferred: Compass, EBI, Emory Express, Adobe Pro.
Proficiency in Microsoft Word and Excel is required. May require test on Microsoft Word and Excel.
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Emory Supports a Diverse and Inclusive Culture
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
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Job Number 124189
Job Type Regular Full-Time
Division School Of Public Health
Department SPH: Epidemiology
This position may involve the following Health and Safety issues: Not Applicable
Job Category Clerical & Administrative
Campus Location (For Posting) : City Atlanta
Location : Name Emory Campus-Clifton Corridor
Emory Healthcare/Emory University
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