Job Information
Emory Healthcare/Emory University Administrative Assistant - Rollins School of Public Health in Atlanta, Georgia
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Description
Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.
KEY RESPONSIBILITIES:
Provides administrative support for one or more of the following: general management, a research environment or a specific program.
Ensures office activities comply with Emory policies and procedures.
Responds to incoming telephone calls.
Maintains calendars and prioritizes meeting requests for management.
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
May complete forms, grant applications, and/or correspondence associated with programs.
Prepares charts and graphs for reports and presentations.
Creates and edits scientific, programmatic or other reports associated with department's primary business.
Schedules meetings and handles logistics for meetings and special events.
Prepares materials for meetings and special events.
Initiates, processes, and maintains records and invoices.
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
Plans and coordinates travel arrangements.
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
Establishes and organizes files and documents.
Oversees ordering and maintenance of office supplies.
May supervise or direct the work of support staff and/or students.
Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
ADDITIONAL JOB DETAILS:
Communication: Ability to interact and communicate effectively with faculty, staff, students, and upper management
Time management: Ability to function in a fast paced environment and juggle multiple task: Manage calendars, booking appointments, organizing files, updating CVs, answering phone, coordinating seminars, booking flights, booking lodging, booking ground transportation, preparing flyers and newsletters, ordering food and supplies, etc.
Attention to detail: Keep track of appointments, meetings, record meeting minutes
Problem solving: Self starter with the ability to take initiative, prioritize task, think quickly and react positively in a variety of situations.
Organizational skills: Ability to plan, coordinate, and execute assigned task efficiently and accurately while meeting deadlines
Technology Skills: Proficient in Microsoft Word, Excel, PowerPoint. Preferred knowledge of Canva, Salesforce, Compass, Outlook, Google Polls, Teams, Zoom, PowerPoint
PREFERRED QUALIFICATIONS:
Previous experience with Emory systems (Compass, Emory Express)
Knowledge of faculty affairs and/or faculty search processes
High level of proficiency in MS Office Suite
Technology Skills: Proficient in Microsoft Word, Excel, PowerPoint. Preferred knowledge of Canva, Salesforce, Compass, Outlook, Google Polls, Teams, Zoom, PowerPoint
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Emory Supports a Diverse and Inclusive Culture
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
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Job Number 136428
Job Type Regular Full-Time
Division School Of Public Health
Department SPH: Biostatistics
This position may involve the following Health and Safety issues: Not Applicable
Job Category Administrative and Business Support
Campus Location (For Posting) : City Atlanta
Location : Name Emory Campus-Clifton Corridor
Emory Healthcare/Emory University
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