Emory University Administrative Assistant, Sr in atlanta, Georgia
JOB DESCRIPTION: With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above). Oversees office operations and ensures office activities comply with policies and procedures. Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements. Develops and maintains spreadsheets. Initiates, processes and maintains records and invoices. Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives. Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s). Ensures manager is appropriately prepared for daily activities. Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events. Prepares charts and graphs for reports and presentations. Reviews incoming correspondence and identifies items of special interest to manager or others. Screens items that can be routinely handled and prepares appropriate responses. Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance. May take dictation or transcribe from a machine. Maintains various databases and/or spreadsheets. Sets up and organizes filing systems. Answers, screens and routes incoming telephone calls. May supervise or direct the work of other administrative clerical/secretarial employees. Oversees ordering and maintenance of office supplies and forms. May coordinate domestic or foreign travel arrangements. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent. and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience. Proficient with word processing, spreadsheet, and presentation software applications.
Experience in a fast paced academic setting preferred. Ideal candidate would have extensive experience in managing complex and fluid calendars, as well as significant event and meeting planning and coordination experience. The ability to work independently with multiple concurrent deadlines is critical. Ideal candidate must display excellence in communication, customer service and work ethic.
Other essential qualities of the ideal candidate include: exceptional attention to detail, proficient in Microsoft Office Suite – Prefer Intermediate to Advanced skills with Excel, Word, PowerPoint and Outlook. Candidate should have experience in and ability to manage sensitive and confidential information.
This position will be housed in the Division of Cardiology and will provide direct support for Dr. W. Robert Taylor, Chair for the Division of Cardiology This position will be primarily responsible for supporting and managing various aspects of Dr. Taylor’s many roles and responsibilities such as: daily management of a complex calendar, making travel arrangements, expense processing, grant submission assistance, preparing and disseminating formal written and online communications, coordinating faculty development processes, as well as various assigned administrative projects. This position will interact with a wide range of both internal and external stakeholders.
This position will also work closely with the administrative staff in supporting a wide array of Division level office operations and activities such as purchasing, expense reimbursement processing, event and meeting planning and execution including large symposiums, weekly seminars as well as frequent guest visits.
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Job Number 23239
Job Type Regular Full-Time
Division School Of Medicine
Department SOM: Medicine: Cardiology
This position may involve the following Health and Safety issues: Not Applicable
Job Category Clerical & Administrative
Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322