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Emory Healthcare/Emory University Administrative Assistant - Temp-to-Hire Possibility in Atlanta, Georgia

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Description

Laney Graduate School is looking for a skilled Administrative Assistant to assist with general office support, meeting and event logistics, and collaboration with the LGS Program Coordinators. Experience handling multiple calendars and supporting numerous administrators is necessary in the role. The selected candidate will support the LGS Associate and Assistant Deans to execute the school’s major events, such as new student orientations, fall welcome activities, and recruitment visitation programs..

JOB DESCRIPTION:

  • Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.

  • Ensures office activities comply with Emory policies and procedures.

  • Responds to incoming telephone calls.

  • Maintains calendars and prioritizes meeting requests for management.

  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.

  • May complete forms, grant applications, and/or correspondence associated with programs.

  • Prepares charts and graphs for reports and presentations.

  • Creates and edits scientific, programmatic or other reports associated with department's primary business.

  • Schedules meetings and handles logistics for meetings and special events.

  • Prepares materials for meetings and special events.

  • Initiates, processes, and maintains records and invoices.

  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.

  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.

  • Plans and coordinates travel arrangements.

  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.

  • Establishes and organizes filing systems.

  • Oversees ordering and maintenance of office supplies.

  • May supervise or direct the work of support staff and/or students.

  • Performs related responsibilities as required.

JOB SPECIFIC DUTIES:

  • Greet visitors and manage front desk

  • Handle incoming and outgoing mail and packages

  • Coordinate office organization for office suites, break room, and meeting rooms

  • Handle rooms reservations, supplies and catering, travel arrangements, facilities and staging, vendors, etc.

MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.

PREFERRED QUALIFICATIONS:

  • Service oriented, positive attitude, and professional presence to represent LGS brand

  • Experience planning, organizing, and executing large meetings and events

  • Demonstrated history of successfully completing concurrent projects with competing deadlines

  • Ability to work independently in a fast-paced environment and adapt to changing priorities

  • Strong communication skills, attention to detail, and problem solving skills

  • Knowledge of Emory systems such as Emory Express, Compass, Trumba, 25Live, etc.

  • Proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, Forms, OneDrive, etc.)

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 69224

Job Type Temporary Full-Time

Division Graduate School

Department GRS: Dean's Office

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

Location : Name Emory Campus-Clifton Corridor

Campus Location (For Posting) : Location US-GA-Atlanta

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