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Emory Healthcare/Emory University Administrative Assistant - Temporary in Atlanta, Georgia

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Description

Winship Cancer Institute at Emory Saint Joseph's Hospital is looking for an Administrative Assistant to assist with preparing for the ECOG audit!

JOB DESCRIPTION:

  • Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.

  • Ensures office activities comply with Emory policies and procedures.

  • Responds to incoming telephone calls.

  • Maintains calendars and prioritizes meeting requests for management.

  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.

  • May complete forms, grant applications, and/or correspondence associated with programs.

  • Prepares charts and graphs for reports and presentations.

  • Creates and edits scientific, programmatic or other reports associated with department's primary business.

  • Schedules meetings and handles logistics for meetings and special events.

  • Prepares materials for meetings and special events.

  • Initiates, processes, and maintains records and invoices.

  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.

  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.

  • Plans and coordinates travel arrangements.

  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.

  • Establishes and organizes filing systems.

  • Oversees ordering and maintenance of office supplies.

  • May supervise or direct the work of support staff and/or students.

  • Performs related responsibilities as required.

SPECIFIC JOB DUTIES:

  • Redact source documents, scan and upload to Oncore

  • Assist with kit construction, preparing kits for upcoming appointments and dropping kits off at infusion

  • Picking up samples in infusion to transport to lab for processing

  • Submitting Radiology requests for discs, picking up discs when ready, and uploading images to sponsor portal/EDC

  • Completing paperwork for chart creation, picking up new charts when ready in the CTO

  • Being the ‘runner’ for any type of pick-ups/drop offs for tasks between locations

  • Scheduling labs, imaging appointments

  • Manage boxes and research kits in 3012, tunnel and NDB

  • Print source and build charts through Powerchart

  • Breaking down kits

MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.

PREFERRED QUALIFICATIONS: Must be a detail orientated, meticulous individual with an eagerness to learn new processes and systems. A self-starter with a go getter attitude. Willingness and ability to move around the building to run and collect supplies. Experience with patient files is a plus.

Schedule: Monday - Friday; standard business hours.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 68532

Job Type Temporary Full-Time

Division Exec.V.P. for Health Affairs

Department Winship Clinical Trials

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

Location : Name Emory Saint Joseph's Hospital

Campus Location (For Posting) : Location US-GA-Atlanta

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