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Emory Healthcare/Emory University Administrative Assistant in Atlanta, Georgia

Description

JOB DESCRIPTION:

Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.

Additional Details

POSITION DESCRIPTION:

  1. With only occasional supervision, provides administrative support to faculty in the department in their teaching and research activities. Maintains calendars and handles logistics of meetings, conferences and events for supporting faculty. Composes, edits and types correspondence and reports. Ensures that faculty are appropriately prepared for daily activities of teaching and research including presentation preparation.

  2. Initiates, processes and maintains records and invoices. Coordinates domestic or foreign travel arrangements for faculty and project staff, arranges travel itinerary, prepares expense reports and reimbursements, and other related activities. Prepares reports to keep faculty informed of account status, expenditures and identify cost effective alternatives.

  3. Assists department administrative manager with the daily operations of the department. Answers, screens and routes incoming telephone calls and correspondence of the department, and covers the department front desk. Assists in office setup, space and equipment maintenance, and supply orders. May provide support to the student programs and supervise work-study students. Performs other administrative related responsibilities as required.

PREFERRED QUALIFICATIONS:

Bachelor's degree in Business, or a related field and 2 years of experience in research administration, or a combination of training, education, and experience. Requires the ability to type or keyboard 55 accurate words per minute. Previous experience with various personal computer software applications, such as Microsoft Office. May require test on Microsoft Word and Excel.

The following qualifications are strongly preferred: This position requires an individual with a professional demeanor and excellent written and verbal communication skills. The individual must be highly flexible and also have excellent organizational skills, and ability to multi-task with frequent interruptions; and must also have the demonstrated ability to initiate and follow-through on projects without direct supervision. Adhering to deadlines with multiple competing tasks is important. Knowledge and experience with academic setting is preferred but will consider motivated individual. Webpage maintenance is a plus. Knowledge of the following Software Programs preferred: Compass, Emory Express, Adobe Pro. Proficiency in Microsoft Word and Excel is required.

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Job Number 36539

Job Type Regular Full-Time

Division School Of Public Health

Department SPH: Epidemiology

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

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