Emory University Administrative Assistant in Atlanta, Georgia
JOB DESCRIPTION: Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.
Provides administrative support for staff and needs of office management
Serve as positive greeter to office guests
Manage requests of all student disciplinary checks, including correspondences, tracking of completion of checks, and any needed follow up with other university departments
Reviews incoming correspondence and identifies items of special interest to supervisor; handles routine correspondence and prepares appropriate responses
Create and execute timely completion of expense reports for staff members
May monitor or maintain budgets and keep track of account(s) status utilizing department and division level financial stewardship principles
Coordinate travel preparations for office staff members
Schedule meetings and handles logistics including reservations, catering, and correspondences for meetings and special events
Oversees ordering and maintenance of office supplies
Maintains databases and spreadsheets; may also analyze data and generate reports
Assist with management of confidential student conduct case files, including timely follow up with students on sanctions, updating online case files, etc.
May supervise or direct work of student staff
Experience in higher education environment. Experience in legal or student conduct offices.
THIS POSITION WORKS 26 HOURS PER WEEK AND IS A 10 MONTH POSITION
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Job Number 29652
Job Type Regular Part-Time
Division Emory Campus Life
Department Student Conduct RL
This position may involve the following Health and Safety issues: Not Applicable
Job Category Clerical & Administrative
Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322