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Emory Healthcare/Emory University Advancement and Alumni Services Coordinator - Alumni Engagement Operations in Atlanta, Georgia

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Description

The Alumni Engagement Operations team within the division of Advancement and Alumni Engagement focuses on providing financial, administrative, business technology support, and data management vital to alumni-related events and activities. They also manage the Miller-Ward Alumni House, the home of the alumni association. The coordinator will provide support to the Miller-Ward Senior Operations Manager and Events Director, be the backup day-of-event representative to the clients and guests for events, and provide support for day-to-day building operations. This position will report to the Senior Director of Advancement & Alumni Services.

JOB DESCRIPTION:

  • Supports program operations and provides administrative support for advancement and alumni engagement staff in a school or unit.

  • Serves as primary liaison to departments within the school or unit as well as central service departments, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.

  • May generate briefings, reports, letters, and other materials for the team.

  • Provides project management support.

  • Collects and routes data for updates CRM system, and ensures gifts and records are processed appropriately.

  • Schedules and coordinates meetings and events on behalf of team.

  • May monitor expenses and budgets.

  • Performs other related duties as required.

ADDITIONAL JOB DETAILS:

In addition to the duties outlined above, the Coordinator may be required to:

  • Provide event support on evenings and weekends.

  • Serve as the primary point of contact for the office, responding to all internal and external inquiries and requests for assistance promptly and professionally.

  • Provide administrative support for team projects and travel, such as budget management and transaction support, including reconciling and submitting transaction reports, expense reports, purchase orders, check requests, and invoices.

  • Support team and school/unit leadership in managing special projects and events.

  • Provide onboarding support for new staff members.

  • Utilize virtual technology platforms to support conference calls, meetings, and event registration management.

  • Manage office supply/inventory, coordinate the shipping, storage, and reordering of materials as needed, working with team members in the department and outside vendors.

  • Manage daily and weekly assignments for the department student worker, providing guidance and training as needed.

  • Assist with front desk/reception coverage as needed.

MINIMUM QUALIFICATIONS:

  • A bachelors and one year of experience in an office setting, OR an equivalent combination of education, training, and experience.

  • Cover Letter Required for Consideration

PREFERRED QUALIFICATIONS:

  • Successful candidates will possess strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.

  • Strong interpersonal and problem-solving skills with a commitment to excellent customer service, and the ability to work collaboratively.

  • Experience with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.

  • Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.

  • Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.

  • Flexibility to accommodate changing priorities and deadlines.

The role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, all unvaccinated faculty and staff are currently required to get a weekly screening test for COVID-19.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 73718

Job Type Regular Full-Time

Division Advancement &Alumni Engagement

Department ADV: Eng, Comm, and Marketing

This position may involve the following Health and Safety issues: Not Applicable

Job Category Advancement & Fundraising

Location : Name Emory Campus-Clifton Corridor

Campus Location (For Posting) : Location US-GA-Atlanta

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