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Emory Healthcare/Emory University Assistant Director, Facilities & Operations Campus Life in Atlanta, Georgia

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Description

There are 46 residential buildings (residence halls, apartments, houses, and lodges) and approximately 1,800,000 square feet of facilities that house 4,600 students on Emory University campus. The Assistant Director of Facilities and Operations is responsible for the day to day operations and management for an assigned area of on-campus residential facilities and building projects. This position works with the Director of Facilities and Operations to develop and manage the department’s operational processes, and ensure that services and operations are customer responsive, innovative, and fiscally sound. This position requires a collaborative partnership with Campus Services Facilities Maintenance and Custodial Services, Planning Design and Construction, Residence Life, and Sorority and Fraternity Life staff to ensure operations and services are consistent with the strategic goals and mission for Housing Operations and Emory University. This position may require working evenings and weekends.

JOB DESCRIPTION:

Facility Management (50%)

  • Conduct inspections of assigned residential facilities focused on risk management, cleanliness, maintenance, sustainability, and efficiency.

  • Oversee Room Condition Reports (RCRs), track/follow-up on work orders, notification of safety, custodial and maintenance issues, and needs.

  • Liaise with the Housing Assignments and Summer Conference Services staff to ensure room readiness and integrity of data between departmental units.

  • Manage expenses, related purchases, process invoices and purchase orders, and act in a fiscally responsible manner.

  • Support the development of related inventories, capital improvements and preventive maintenance plans.

  • Ensure compliance with Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) regulations.

  • Respond to facility related matters, concerns, and emergencies.

  • May require follow-up communication to students and parents/families with residential custodial and facilities inquiries and concerns and ensure resolution.

  • Coordinate recycling and sustainability efforts in the residential facilities.

Operational Development (50%)

  • Develop and enhance written policies and processes for implementation. Areas where policies/processes need development include, but are not limited to facility inspections, assessment of damages in residential buildings, furniture replacement plans, and opening and closing the residential facilities.

  • Assist in developing and maintaining standard operating procedures for assigned strategic objectives: Housing Management System (THD-The Housing Director), training and development, communications, and finance.

  • Develop and maintain a system for storing and organizing operational documents and files.

  • Attend and participate in department and division meetings. Performs other related responsibilities as required.

  • Keep current on industry best practices and technological innovations as related to position and make recommendations for process improvements.

  • This position may require working evenings and weekends, as needed.

MINIMUM QUALIFICATIONS:

  • Master's degree in higher education administration, facility administration, student personnel, business, or related field, and three years of related experience in residential life, housing, facilities management, and/or project management, OR an equivalent combination of education, training, and experience.

  • Knowledge of building maintenance, construction, renovation and maintenance; general housekeeping practices; and safety standards. Strong interpersonal skills, including the ability to analyze, solve problems and deliver presentations.

  • Ability to handle multiple projects with competing deadlines, establish goals and work load priorities, and meet project deadlines within budget and time constraints.

  • Ability to organize workflow and coordinate activities with the office and with other departments.

  • Ability to interpret policy and procedures, including knowledge of contract documents, specifications, compliance and produce quality service.

  • This position may require working evenings and weekends, as assigned.

  • Valid driver's license with a good driving record; must be insurable. Positions within this classification may be required to lift up to 50 pounds and to walk, bend, stoop and twist.

PREFERRED QUALIFICATIONS:

  • Three years related experience in residential life, housing and/or facilities management preferred.

  • Working knowledge of building maintenance, construction, renovation, and maintenance; general housekeeping practices; and safety standards.

  • Experience working with “The Housing Director” – Adirondack Solutions, or related housing software system strongly preferred.

  • Strong interpersonal skills, including the ability to analyze, solve problems and deliver presentations.

  • Ability to handle multiple projects with competing deadlines, establish goals and workload priorities, and meet project deadlines within budget and time constraints.

  • Ability to organize workflow and coordinate activities with the office and with other departments.

  • Ability to interpret policy and procedures, including knowledge of contract documents, specifications, compliance and produce quality service.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, all unvaccinated faculty and staff are currently required to get a weekly screening test for COVID-19.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 69006

Job Type Regular Full-Time

Division Emory Campus Life

Department CL: Housing

This position may involve the following Health and Safety issues: Not Applicable

Job Category Facility Support & Building Maintenance

Location : Name Emory Campus-Clifton Corridor

Campus Location (For Posting) : Location US-GA-Atlanta

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