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Description

A team of researchers in the Department of Epidemiology at Rollins School of Public Health, Emory University has been conducting research aimed at improving prevention, care, and treatment of tuberculosis (TB) including drug-resistant TB, TB/HIV co-infection and latent TB infection, as well as examining the impact of TB on non-communicable diseases such as diabetes. The group collaborates with partners at other U.S. institutions as well as partners based at international sites in South Africa, Brazil, India and country of Georgia.

JOB DESCRIPTION:

• Assists in coordinating, providing input for, monitoring and improving the human resources and business operational activities.

• Assists in planning, implementing and evaluating a variety of activities and special projects affecting area's operations.

• Coordinates or assists in preparing departmental budgets and forecasts of future budget requirements.

• May ensure that awarded grants conform to defined budget parameters.

• Negotiates new and renewal contracts with vendors.

• Directs logistical and clerical support activities, and coordinates specific data collection efforts and special projects. Designs and generates reports.

• May supervise staff.

• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

We are seeking a self-motivated, highly-organized and detail-oriented Business Manager with experience in federally-funded human subjects research, who will be responsible for supporting more than 10 ongoing sponsored and non-sponsored projects conducted at domestic and international research sites. The Business Manager will coordinate closely with the U.S. investigators, study team members, and grants, finance and HR units located at various schools within Emory and other domestic institutions, as well as with international collaborators, to provide grants management and human resources support to all aspects of our team’s projects. This position reports to the Principal Investigators and Program Director.

Finances:

• Develops, plans, administers and monitors budgets for the Emory-Einstein TB Research Program initiatives with specific focus on funding sources, forecasting, grant proposals and sponsored awards.

• Ensures appropriate management of research operations, financial budgets, performance metrics, and resources to continuously improve the cost effectiveness of research grants.

• Designs and introduces effective quality and operational control mechanisms as well as audit techniques to strengthen the overall research portfolio of the program both at Emory University

• Initiates, approves and audits all fiscal activities and transactions for sponsored and non-sponsored budgets.

• Administers fiscal compliance, expense approval, cash flow, sponsored effort reporting, and oversee operating costs.

• Prepares projections based on analysis of project expenses, performances and trends.

• Utilizes projections to inform the expansion of the TB/HIV research program portfolio, staffing, and the group’s strategic planning

• Reviews monthly expense reports, ledgers, and close-out reports. Advises investigators, Program Director, program staff and graduate students of sponsor and institutional rules and regulations regarding expense reports, purchase of materials, supplies, consultant and fee for services, travel expenses, and other research program expenses.

• Partners with investigators to interpret grant accounting guidelines and procedures to ensure compliance.

• Oversees appropriate utilization and management of resources and personnel involvement for lifecycle of the projects.

• Directly liaises with and builds strategic relationships with relevant stakeholders and collaborators at national and international level including sponsor agencies.

• Works closely with program investigators in pre- and post-award financial management of grants.

• Maintains group-specific standard operating procedures relevant to staff and student travel and reimbursement for professional development activities

Pre-Award:

• Develops and submits grant proposals to secure novel resources and acquisition of grants that expand the TB/HIV research program portfolio.

• Develops new grant proposals in collaboration with team investigators and Program Director, and other collaborators in response to RFAs. This includes developing study budgets, liaising with national and international co-investigators and collaborating institutions to prepare site-specific budgets, scope of work, institutional profile, conflict of interest, regulatory and fiscal compliance documents, reviewing and aligning scientific research plans and specific aims with realistic goals, expectations, and fiscal feasibility.

• Liaises independently with Emory’s Office of Sponsored Projects (OSP) and university-wide Research Administration Services (RAS) units to finalize, organize and review the final product (grant applications) for submission to the sponsor agency.

• Prepares Just-in-Time documents.

Post-award:

• Manages Post-Award lifecycle for over 10 sponsored and non-sponsored projects.

• Develops and oversees implementation of study site collaborator budgets and subcontracts – both national and international.

• Provides direct oversight to all phases of sponsored award spending for allowability and compliance with federal and sponsor regulations.

• Directly liaises with RAS to manage semi-annual effort certification through the Effort Reporting System (ERS). Reviews and resolves salary cap issues.

• Oversees and reviews monthly effort distribution of faculty and research program staff, monthly financial reports and year-end final financial reports (FFRs). Independently develops and submits annual scientific progress and grant close-out reports to sponsor agencies.

• Prepares sub-award and consultant contracts.

• Reviews and approves expense reports, procurement requisitions, monthly subcontractor and consultant invoices, and reimbursement requests. Develops CAS exceptions.

• Prepares annual financial reports to be submitted to NIH for each sponsored project.

• Independently liaises with RAS and Office of Grants and Contracts Administration (OGCA) to resolve escalated issues and coordinates routine meetings to effectively manage the research program.

• Oversees sponsored project financial and non-financial closeout according to institutional policy and good accounting practices and institutional audit engagement and response.

Human resources:

• Works with investigators and Program Director to determine team’s staffing needs, and partners with RSPH human resources representatives to draft job descriptions, review applications, negotiate salary and hire successful applicants into open roles.

• Interviews short-listed candidates; schedules additional interviews with investigators, Program Director and other project team members as needed, and ensures candidates complete required recruitment activities.

• Represents program’s marketing at Emory University career fairs and recruitment events.

• Oversees performance management including mid-year and annual staff performance appraisals.

• Develops and implements effective organizational structure to maximize utilization of current staffing, including the development and adherence to staffing models.

• Ensures termination activities are completed and equipment returned from staff members who leave the team.

• Assists in the training and onboarding of new staff members, including coordinating work space and IT equipment needs with the new hire’s department

• Establishes standards of performance for staff and students to meet both project needs and institutional core values.

• Directly liaises with HR and REAL Program to oversee hiring of MPH students to support projects.

• Reviews and approves students’ biweekly timecards.

• Ensures that all employees have complied with mandatory institutional and program trainings.

• Identifies opportunities and recruits MPH students for Applied Practice Experience (APE) and/or Global Field Experience (GFE) projects.

• Works with study Principal Investigator and Program Director to monitor students’ progress, develop practicum budget and track any project-related expenditures.

• Assists investigators with administrative responsibilities related to K24 mentorship program.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business, finance or related field and three years of professional business or management experience, OR equivalent combination of experience, education, and training.

• Some positions in this classification may require previous supervisory experience.

PREFERRED QUALIFICATIONS:

• Masters in Business, Public Health or related field from an accredited school is preferred.

• Experience with international research projects and knowledge of human subjects research design is preferred.

• Ability to manage multiple priorities while working effectively as part of a geographically dispersed team.

• Accuracy and attention to detail is required.

• Excellent interpersonal and organizational skills.

• Strong communicator, including promptly responding to emails, presenting key information to investigators and other project staff, and leading meetings.

• Comprehensive knowledge of, or willingness to learn about grants and contracts, budgets, research administration policies and practices. Experience with Emory University financial and HR systems is ideal.

• Skill in assessing financial needs of the research program, creating goals and objectives for specific projects and associated sub-studies, and ensuring targets are accomplished within required timeframe.

• Proficiency in the development and monitoring of research project budgets and expenditures.

• Strong computer skills, including Microsoft Office suite applications.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

The COVID-19 vaccine or an approved exemption is currently only required for individuals working in a clinical setting. For more information on the University or Hospital policies, including exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 111932

Job Type Regular Full-Time

Division School Of Public Health

Department SPH: Epidemiology

This position may involve the following Health and Safety issues: Not Applicable

Job Category Revenue Cycle & Managed Care

Campus Location (For Posting) : City Atlanta

Location : Name Emory Campus-Clifton Corridor