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Emory University Chief Business Officer, School of Theology-Candler in Atlanta, Georgia

Description

A Cover Letter is Required to be submitted along with your resume to be considered for this position.

The Chief Business Officer works directly alongside the Dean of Candler School of Theology and in close collaboration with the Vice President for Finance/Chief Financial Officer and the Chief University Budget Officer, is entrusted with fiscal oversight, responsibilities, and accountabilities for the School.

  • Serves as the principal non-academic officer responsible for the School's administrative operations, financial services, human resources administration, facilities management, information technology and business activities.

  • Provides overall administrative, financial, and strategic direction for the budgetary and fiscal affairs of the School, inclusive of planning, administering, monitoring, and controlling the overall financial plans, policies, and programs.

  • Directs school-wide planning and response to the demands, costs, services, technology, regulations, and fiscal interests throughout the School while protecting assets and ensuring fiscal viability.

  • Oversees all fiscal operations for the overall financial activities of the School.

  • Plans, develops, submits, and presents through the Dean of the School the annual operating and personnel plan/budget proposal for the School.

  • Develops budget requests by gathering, reviewing, verifying and consolidating financial and statistical data. Outlines projected expenditures and revenue/funding sources during the year.

  • Directs all required journal entries and budget adjustments.

  • Monitors each department, program or other budget within the School for compliance within established fiscal limits and compliance with laws, policies and procedures.

  • Directs financial records management to ensure records and invoices related to purchases, reimbursements, receipts and expenditures of the School are accurate and readily available; ensures that invoices are reviewed, approved, and processed in a timely, accurate manner to avoid late charges.

  • Proactively updates the Dean on on-going operations and project activities inclusive of issues pertaining to budgetary and financial status and customer feedback.

  • Researches issues, develops alternatives, and prepares recommendations for consideration by the Dean.

  • Oversees the endowment income, including income for scholarships, to determine and report projected and actual revenue, proper accounting, and utilization.

  • Ensures that proper internal controls are in place within the School and works collaboratively with the University's Internal Audit Department to conduct periodic audits to reinforce that proper checks and balances are established for sound financial controls.

  • Oversees the cost allocation model for the School.

  • Ensures the proper financial accounting related to grants and contracts.

  • Serves as liaison to Emory central grants administration groups.

  • Directs the school's contract signature procedures to ensure compliance with Emory contract authority delegation policies.

  • Reviews all contracts prior to signing for the School to ensure compliance, fiscal resource availability, and to minimize related risks to the School.

  • Maintains a contract repository for the School.

  • Researches, formulates and recommends strategic and operational financial plans to enhance the financial position of the school.

  • Stays abreast of student tuition charges among peer institutions and prepares and presents recommendations to the Dean regarding appropriate modifications of the School's tuition rates.

  • As an integral participant on the Dean's Leadership Council, evaluates financial and human resources opportunities and prepares and presents formal recommendations concerning possible restructuring/enhancement with other organizational components.

  • Critically analyzes the impact of existing and proposed financial and human resources strategies and efforts, to ensure the School remains fiscally well positioned and capable of effectively responding to demands of short-term and long-term fiscal needs, including financial aid.

  • Develops a consistent, rigorous process to evaluate requests for financial resources while assessing the impact on the School's long-term interests.

  • Ensures requests are congruent with strategic goals and objectives.

  • Evaluates the financial status of each School department/program maintaining a department/program financial scorecard and recommending modifications, as appropriate.

  • Works in close collaboration with senior staff of the School, as directed by the Dean, to implement modifications necessary to enhance the organization based upon these evaluations.

  • Hires, supervises and evaluates staff. Implements the annual performance assessment process (and self-assessment) of all employees.

  • Working collaboratively with the Dean, manages the annual salary review process for the school; processes all salary changes and annual ministerial housing allowance declarations.

  • Working in close collaboration with the Dean, facilitates the establishment of new positions for recruitment, selection, employment, and relocation of faculty and staff.

  • Consults with University Human Resources and School leadership on personnel/payroll matters to assist in resolving issues pertaining to employee relations, compensation, benefits, training, performance assessment, and budget management.

  • Processes payroll and other financial matters for faculty sabbaticals and research leaves.

  • Audits, organizes, and maintains the employment records for the School to ensure employment and job related documents are completely, accurately, and securely maintained for each employee.

  • Obtains, organizes and secures appropriate documents for adjunct faculty employees.

  • Ensures that form documents used for processing personnel and financial transactions maintained by the office are updated with current versions.

  • Initiates on-line and/or forms processing as required by employee and organizational changes. Revises and maintains accurate organizational charts for the school to reflect updates to the organization and its leadership.

  • Works with staff of Faculty Support Services to ensure files with job descriptions for all positions (faculty and staff) are kept current. Manages the personal annual leave records and annual time away reports.

  • Serves as a resource to provide updates on the progress and activities of Emory's HR system, including the implementation/enhancements of personnel/payroll systems.

  • Oversees administration of the Time and Attendance System to ensure hours worked by biweekly paid employees are maintained accurately in the system.

  • Coordinates assessment of current computer skills for staff to determine required areas of development.

  • Promotes a climate of collegiality and teamwork throughout the School.

  • Manages facilities, in collaboration with staff of the School's Faculty Support Services and Pitts Theology Library, as well as Campus Services/Facilities Management.

  • Directs inventory audits of School furniture and fixtures.

  • Prepares and monitors budgets for ongoing building maintenance.

  • Leads Candler's information technology department in collaboration with Emory University's Libraries and Information Technology Services (LITS) division which includes responsibility for desktop support for faculty and staff, audio visual support, IT equipment procurement, ongoing support, maintenance and inventory, technical support for education delivery and the Pitts Theology Library.

  • Develops and implements information technology procedures designed to increase efficiency of resources and optimize service to the Candler community while operating within Emory guidelines.

  • Practices and facilitates faculty/staff education in the acceptance and implementation of sound business, financial, and personnel management.

  • Orients and provides training for new faculty and staff on the School's basic business practices.

  • Maintains current and necessary education and skills for excellence in job performance to cope with a dynamic environment and ensure success of the School.

  • Works with the Dean and Associate Dean of Faculty and Academic Affairs to facilitate strategic planning for the school.

  • Networks with internal and external constituencies to promote the financial and operational interests of the School, including some university-wide committees.

  • Participates in weekly meetings of the Dean's Council providing on-going budget status reports and updates of fiscal progress and human resources initiatives as directed by the Dean.

  • Participates in the School's Small Management Group, Strategic Planning Committee, and all staff meetings.

  • Establishes, strengthens, and maintains corporate fiscal relations between Candler School of Theology and other Emory University divisions and other institutions.

  • Works closely with the leadership of the University and with various funding, regulatory, and accrediting bodies to provide, generate, process and report financial and operational information.

  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

Bachelor's degree in accounting, finance, business administration or a related field and seven years of financial administration, business operations or related experience.

Master's degree preferred.

Preferred qualifications include demonstrated leadership in strategic planning, human resources, space management, fiscal policy formation, management of resource allocation processes, and staff supervision; proficiency using spreadsheets and other financial software; an understanding of graduate theological education and its diverse constituents; an understanding of finance and budgeting within research universities and higher education; and strong communication skills.

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Job Number 32111

Job Type Regular Full-Time

Division Candler School Of Theology

Department Candler School Of Theology

This position may involve the following Health and Safety issues: Not Applicable

Job Category Revenue Cycle & Managed Care

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322

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