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Emory Healthcare/Emory University Chief of Staff - Rollins School of Public Health in Atlanta, Georgia

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Description

JOB DESCRIPTION:

  • The Chief of Staff of the Rollins School of Public Health serves as a confidant and advisor to the Dean, acting as a sounding board for ideas; meets or communicates with the Dean (personally, or by electronic means) on at least a daily basis to review priority issues for the Dean's attention and to brief the Dean on key calendar items; is readily available to the Dean via text, phone, and email and able to respond on short notice.

  • The Chief of Staff's primary responsibility is to provide leverage for the Dean and extend the Dean's capabilities and impact.

  • This includes extending the Dean's capabilities around time, range of influence, and capacity to get work done.

  • Understands the strategic work of the Dean and is consistently able to find points of leverage to extend the impact of the Dean.

  • Works closely with the Dean on creative problem-solving across a range of issues dictated by the needs of the Dean, and ensures follow-up on key issues after decisions have been taken.

  • Maintains flexibility as the Dean's work changes and evolves, and works closely with staff across the organization to maintain key connections with people at all levels.

  • In collaboration with the deans and chairs of the Rollins School, helps the Dean set key priorities and ensure that time is used effectively and efficiently.

  • Acts as a sounding board to the Dean and provides problem-solving support and recommendations.

  • Works with Dean's direct reports to identify and resolve obstacles to the prompt resolution of major issues and decision of direct interest to the Dean; in the absence of the Dean, communicates regularly with Dean's direct reports to ensure deliverables meet qualitative and substantive expectations and are in accordance to established timelines.

  • Prepares and/or contributes to the preparation of reports, correspondence, presentations, speeches, and articles needed to support the Dean based on direct understanding of views and interests of the Dean.

  • Convenes ad hoc committees and special project teams to move targeted strategic initiatives forward; chairs committees as appropriate.

  • Creates and manages a system that ensures: - Dean's calendar is well prioritized; meetings that need to happen get on the calendar and stay on the calendar.

  • COS helps the Dean to understand trade-offs and timing then works with the administrative assistant to manage the calendar. a) Decisions are recorded and are cascaded to the relevant parties. b) The Dean knows when actions have been taken as per decisions and what the outcomes are. c) The Dean knows when they need to intervene because something is not happening before it goes on too long.

  • Ensures the Dean goes into all meetings (including customer meetings) briefed on the issues before the meeting, and has the information they need.

  • Develops and enforces the discipline of materials for meetings to be received a certain amount of time prior to the meetings so that everyone comes prepared.

  • Makes sure that reports are concise.

  • Briefs Dean on critical issues when they do not have time to read the full reports.

  • Ensures that the Dean's schedule when traveling allows for maximum impact and use of time.

  • Acts as a proxy for the Dean and keeps multiple areas of work moving with good understanding of interdependencies and synergies.

  • Manages or oversees special initiatives of the dean's office as needed.

  • Oversee the operations of the Dean's office and manage the administrative member(s) to ensure a highly functioning team and a high-quality work product and service orientation.

  • Performs other related duties as required.

MINIMUM QUALIFICATIONS:

  • A bachelor's degree and seven years of progressively responsible experience in higher education or other complex organizations.

  • A master's degree is preferred.

  • Excellent project management, analytical and research skills.

  • Strong oral, presentation and written communication skills.

  • Ability to initiate and manage complex projects and to meet deadlines in a fast-paced environment.

  • Ability to adapt to changing demands and re-prioritize as necessary.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 99674

Job Type Regular Full-Time

Division School Of Public Health

Department SPH: Dean's Office

This position may involve the following Health and Safety issues: Not Applicable

Job Category Business Operations

Campus Location (For Posting) : City Atlanta

Location : Name Emory Campus-Clifton Corridor

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