Emory University Coord, Program in atlanta, Georgia
JOB DESCRIPTION: Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. Conducts research and gathers information to develop various publications. Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program. Assists in developing and coordinating program-related conferences, conventions, or meetings. Monitors expenditures and may participate in the budget planning process and prepare financial reports. May assist in identifying funding resources and developing fund-raising strategies and initiatives. Prepares operational and statistical reports. Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required. This is not an administrative support position.
MINIMUM QUALIFICATIONS: Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.
Advanced proficiency in Microsoft Office suite - Word, PowerPoint and Excel
Experience working in a fast-paced, deadline-driven work environment
Ability to handle and prioritize multiple tasks at once; while maintaining a calm and professional presence
Professional report writing and email composition skills and the ability to apply sound judgment on administrative and operational issues in absence
Key Responsibilities and Job Duties
Provide administrative and operational support to the Project Directors, Fiscal Manager, and other COMPASS Core staff
Organize and coordinate programmatic activities across a 9-state region
Assist in developing and coordinating program-related conferences and meetings
Manage the organization of daily calendars and the coordination of complex appointment and travel arrangements
Assist with the development and production of resources/materials for training events, technical assistance workshops, grantee meetings and other capacity building events
Process consultant payment requests and vendor invoices for numerous contractual suppliers
Maintain database of supply, travel, and other non-personnel costs and produce monthly reports of spending trends
Maintain database of subcontractor key contacts, work plans and budgets
The Emory COMPASS Initiative is designed to support organizational capacity building through grant making, training and technical assistance, and evaluation. Additional activities include the development and management of an online information portal as a tool to support capacity building activities and for community organizations to share best practices, new knowledge, tools and resources for use in the field and for public dissemination. The goal of the Emory COMPASS Initiative is to create sustainable organizational capacity among HIV/AIDS service organizations in the U.S. South that shrinks service deserts, improves access to high quality services, nurtures the development of organizations that are of the community and responsive to community needs, and leaves organizational partners stronger and more resilient because of our shared work.
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Job Number 18492
Job Type Regular Full-Time
Division School Of Public Health
Department SPH: Epidemiology
This position may involve the following Health and Safety issues: Not Applicable
Job Category Business Operations
Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322