Emory University Department Administrator, Otolaryngology in atlanta, Georgia

Description

JOB DESCRIPTION:

  • Serves as the principle administrative leader within the Department of Otolaryngology, accountable for financial, operational, clinical and research-related activities spanning the School of Medicine's tripartite mission.

  • Works closely with the local department chair and fellow leaders within Surgical Services along with School of Medicine (SOM) and The Emory Clinic (TEC) leadership and a range of key constituents from across the Woodruff Health Sciences Center.

  • Plans, coordinates, and is accountable for major administrative and clinical activities including grants and contracts, budget planning, financial analysis, data processing operations, and human resources management for a large department within the SOM.

  • Works with Department Chair to develop, administer and monitor the capital equipment, operations, and personnel budgets.

  • Responsible for all aspects of the facility, including regulatory readiness, materials management, and business functions, through collaboration with clinical and operational leaders.

  • Develops plans to ensure that generated clinical revenues increase each year while limiting expenses. Works with Department Chair to establish goals and objectives for the department(s); monitors progress towards their achievement.

  • Develops and implements various clinical and administrative programs to enhance staff skills and to improve the effectiveness of existing clinical services; develops new programs to ensure the growth of the department and meet the changing demands for new services.

  • Through collaboration with key physician constituencies, management and staff, ensures the recruitment, development and retention of staff in a working environment that supports professional growth and development as well as job satisfaction.

  • Serves on SOM, TEC, hospital, and other institutional committees as needed.

  • Develops and implements formal training and development programs for staff.

  • Ensures required record-keeping is maintained.

  • Oversees and leads the annual budget development and planning process in conjunction with chairs and SOM/TEC finance leadership; administers and reviews all financial plans and budgets within the Department of Otolaryngology; monitors progress and changes, keeping senior leadership abreast of the organization's financial status.

  • Responsible for financial performance of the activities and services specific to the Department of Otolaryngology.

  • Regularly reviews departmental financials and ensures productivity, efficiency and fiscal viability such that financial problems are identified quickly and an action plan is created.

  • Develops, implements and enforces policies at the departmental level to ensure adherence the compliance and regulatory needs as well as maintain fiscal integrity.

  • Manages and monitors revenue and expenditure activity.

  • Effectively communicates and presents budget and critical financial matters to Department Chairs, SOM and TEC executive leadership.

  • Works with key leadership as required in development of strategic short and long range plans for the Department of Otolaryngology.

  • In collaboration with TEC and physician leadership, assists in defining and implementing the clinical programming for multispecialty/multidisciplinary delivery of care.

  • Maintains an in depth knowledge of the changing healthcare environment.

  • Develops, supports and leads initiatives for Otolaryngology aimed at care improvement and efficient operations.

  • Acts as a liaison between management and other schools/departments concerning administrative activities and issues.

  • Ensures the quality, safety and effectiveness of all operations.

  • Continually assesses and leads improvement of systems and processes to ensure strategic plans and commitments are achieved.

  • Establishes and enforces standards to ensure an exceptional patient experience.

  • Ensures physician satisfaction by developing positive relationships with physicians, monitoring satisfaction and proactively addressing issues.

  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • Master's degree in business, finance, or related field and seven years of professional business or management experience which includes three years in a clinical or healthcare environment, OR an equivalent combination of experience, education, and training.

  • Previous supervisory experience.

Additional Details

Serves as the principle administrative leader within the Department of Otolaryngology, accountable for financial, operational, clinical and research-related activities spanning the School of Medicine’s tripartite mission. The administrator works closely with the Department Chair, leaders within Surgical Services, School of Medicine and Emory Clinic leadership, and a range of key constituents from across the Woodruff Health Sciences Center.

Department Operations :

  • Plans, coordinates, and is accountable for major administrative and clinical activities including grants and contracts, budget planning, financial analysis, data processing operations, and human resources management for a large department within the School of Medicine.

  • Works with Department Chair to develop, administer and monitor the capital equipment, operations, and personnel budgets.

  • Responsible for all aspects of the facility, including regulatory readiness, materials management, and business functions, through collaboration with clinical and operational leaders.

  • Develops plans to ensure that generated clinical revenues increase each year while limiting expenses. Works with Department Chair to establish goals and objectives for the department(s); monitors progress towards their achievement.

  • Develops and implements various clinical and administrative programs to enhance staff skills and to improve the effectiveness of existing clinical services; develops new programs to ensure the growth of the department and meet the changing demands for new services.

  • Through collaboration with key physician constituencies, management and staff, ensures the recruitment, development and retention of staff in a working environment that supports professional growth and development as well as job satisfaction.

  • Serves on SOM, TEC, hospital, and other institutional committees as needed.

  • Develops and implements formal training and development programs for staff.

  • Ensures required record-keeping is maintained.

Budget Oversight :

  • Oversee and lead annual budget development and planning process in conjunction with chairs and SOM/TEC finance leadership; administer and review all financial plans and budgets within the Department of Otolaryngology; monitor progress and changes, keeping senior leadership abreast of the organization’s financial status.

  • Responsible for financial performance of the activities and services specific to the Department of Otolaryngology.

  • Regularly reviews departmental financials and ensures productivity, efficiency and fiscal viability such that financial problems are identified quickly and an action plan is created.

  • Develops, implements and enforces policies at the departmental level to ensure adherence the compliance and regulatory needs as well as maintain fiscal integrity.

  • Manages and monitors revenue and expenditure activity.

  • Effectively communicate and present budget and critical financial matters to Department Chairs, SOM and TEC executive leadership.

Strategy and Planning :

  • Work with key leadership as required in development of strategic short and long range plans for the Department of Otolaryngology.

  • In collaboration with TEC and physician leadership, assist in defining and implementing the clinical programming for multispecialty/multidisciplinary delivery of care.

  • Maintains in depth knowledge of the changing healthcare environment. Develops, supports and leads initiatives for Otolaryngology aimed at care improvement and efficient operations.

  • Acts as liaison between management and other schools/departments concerning administrative activities and issues.

Quality/Safety, Efficiency, Performance Improvement, and Patient Experience:

  • Ensures the quality, safety and effectiveness of all operations.

  • Continually assesses and leads improvement of systems and processes to ensure strategic plans and commitments are achieved.

  • Establishes and enforces standards to ensure an exceptional patient experience.

  • Ensures physician satisfaction by developing positive relationships with physicians, monitoring satisfaction and proactively addressing issues.

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Job Number 24831

Job Type Regular Full-Time

Division School Of Medicine

Department SOM: Department Administrators

This position may involve the following Health and Safety issues: Not Applicable

Job Category Executive Leadership

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322