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Emory University Faculty Support Services Specialist in Atlanta, Georgia


The Faculty Support Services Specialist duties and responsibilities include coordinating the appointments and promotions process for a department, ensuring and arranging for the timely submission of information and paperwork, serving as the subject matter expert and resource regarding promotion and tenure guidelines, assisting with faculty development activities, keeping a calendar of candidate milestones, and prompting and advising candidates of next steps in the promotion process. Responsible for providing administrative support to chairs, committees, faculty and other leaders to include maintaining calendars of meetings, recording mentorship engagements and maintaining accountability of mentors/mentees. Solicits and compiles quarterly accomplishments of assigned faculty and assists with the submission of Annual Reports as requested.

Responsible for tracking, monitoring, and coordinating the Visa process. Responsible for requesting, securing, preparing, coordinating, organizing, tracking, and compiling information from multiple sources. Assists in the accurate preparation of complex documents and applications. May monitor and facilitate the credentialing of professional staff. May assist with the on-boarding of new faculty members, orienting of new faculty to institution wide policies and procedures, coordinating the procurement of the technological tools required for their position, and overseeing institution and facility access. Performs related duties as assigned.

MINIMUM QUALIFICATIONS: High school diploma or equivalent and five years of clerical or secretarial experience OR bachelor's degree and one year of program related support experience. Proficiency with Microsoft Office applications. Excellent verbal and written communications skills.

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Job Number 33963

Job Type Regular Full-Time

Division School Of Medicine

Department SOM: Rad Onc: Admin

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322