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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

Emory University welcomes qualified, academic-focused grant professionals to apply for its Grants Manager position. The chosen candidate will become the subject matter expert on pre- and post-award of grants for three academic units—Candler School of Theology (Candler (https://candler.emory.edu/) ), Goizueta Business School (GBS (https://goizueta.emory.edu/) ), the School of Law (Emory Law (https://law.emory.edu/) ). This new position is intended to work collaboratively and proactively with faculty, staff, and other stakeholders. The chosen candidate will continue to improve the grant processes within the three schools while strategically balancing day-to-day operations with long-term planning. As a subject matter expert on grants, the Grants Manager is knowledgeable of identifying grant opportunities, crafting proposals, tracking grant funding, auditing grants to ensure compliance, and crafting statistical reports for grant management. Knowledge of university policy and best practices while creating opportunities, working cross functionally, and providing NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. support to internal and external constituents is essential to the success of grants within the three units. This position requires strong organizational and time-management skills, intellectual curiosity, and the ability to learn quickly in a detailed-oriented environment. The organizational structure of the position is a direct report of the Chief Business Officers of each of the three schools. While remote work is possible and expected, the position does need to be physically present on campus weekly and has an office within the School of Law with hoteling space available at both Candler and GBS.

JOB DESCRIPTION:

• General Administrative:

• Directs the activities associated with grants and contracts accounting for Candler, GBS, and Emory Law.

• In coordination with the CBOs of each school, develops and manages a comprehensive grant-seeking strategy for each school, inclusive of its centers and individual faculty.

• Ensures strong levels of concierge level customer service to faculty and stakeholders being served.

• Individually collaborates with faculty to introduce them into the grant and sponsored program arena and provides one-on-one, personalized service.

• Informs faculty on the availability of resources.

• Develops and maintains collaborative working relationships with faculty.

• Supports day-to-day activities of pre- and post-award lifecycle of grants.

• Analyzes changes in regulations and their effect on cost reimbursements and financial operations.

• Develops financial accounting systems to track expenditures for all programs.

• Audits individual sponsored accounts to ensure compliance with university and sponsored regulations.

• Implements and monitors systems of checks and balances consistent with standard accounting practices.

• Provides financial management training and support for department personnel/financial analysts.

• Brings instances of non-compliance to the attention of the appropriate CBO and PI.

• Acts as a liaison with other university departments.

• Administers policies and procedures in accordance with state, federal and organizational guidelines.

• Performs other related responsibilities as required.

• Pre-Award activities include, but are not limited to:

• Assisting faculty in the development, preparation, and submission of grant and contract proposals.

• Ensures all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.

• Ensures proposals are entered in the appropriate systems and routed in a timely manner for further review.

• Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.

• Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.

• Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.

• Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).

• Monitors and facilitates proposal process through the routing process in compliance with university procedures and institutional signatures.

• Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.

• Works effectively with other offices (central, school, departments, divisions) on research proposals.

• Post-Award activities include, but are not limited to:

• Regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.

• Ensures adherence to quality standards and all policies and award regulations.

• Create high-quality written reports. Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.

• Sets up award in financial system.

• Distributes award information to PIs, co-PIs, and relevant staff and other units.

• Coordinates with relevant individuals to review, reconcile, and make adjustments as needed, including adjustments to payroll and relative cost sharing positions.

• Projects and forecasts future award expenditures.

• Manages budget, reporting, and compliance timelines through the lifecycle of the grant or contract while regularly communicating the information to PIs.

• Completes financial reports to be sent to sponsor, as required by the award terms and conditions, inclusive of certifying that staff salaries and effort expensed to research grants and contracts is accurate.

• Monitors compliance with agency and university regulations regarding reporting.

• Completes invoice and submits to sponsor (for certain award types only) or coordinates invoicing with proper central units (finance and research administration).

• Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.

• Facilitates the approval of invoices to pay subcontractors. Reviews effort reports and manages quarterly effort certification process for assigned units.

• Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.

• Assists in transferring awards out of the university.

• Closes out all funded projects consistent with university process and timelines.

MINIMUM QUALIFICATIONS:

• A bachelor's degree in accounting, business management, finance or a related field.

• Five years of professional business or financial management experience which includes three years of grant financial management experience.

• Previous supervisory experience preferred.

PREFERRED QUALIFICATIONS:

• Demonstrated ability to prioritize and handle various projects with attention to detail in a deadline-oriented environment.

• Ability to effectively communicate verbally and in writing.

• Demonstrated experience working with people of diverse racial, ethnic, and socioeconomic backgrounds.

• Possess a team-oriented mindset with demonstrated ability to work effectively with all levels of staff and senior administration.

To Apply:

• Applicants will be considered on a rolling basis until the position is filled with a first review on June 3. We anticipate screening interviews via zoom during the week of June 10.

• Cover Letter

• We acknowledge that it takes time to complete a cover letter. We do use the cover letter in our hiring process to evaluate communication skills.

• Providing a cover letter detailing how you meet the minimum and preferred qualifications as well as why you are interested in working at Emory University will allow us to move you through the process without asking for a specific writing sample later in the process.

• While a cover letter is not required to apply, we do encourage you to submit one with your application to save time later in the process.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 130181

Job Type Regular Full-Time

Division School Of Law

Department School of Law

This position may involve the following Health and Safety issues: Not Applicable

Job Category Business Operations

Campus Location (For Posting) : City Atlanta

Location : Name Emory Campus-Clifton Corridor