View All Jobs/Careers

Mobile emory-healthcare Logo

Job Information

Emory Healthcare/Emory University Office Manager in Atlanta, Georgia

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

For more than 75 years, the Department of Gynecology and Obstetrics has provided excellence in health care services, research, and education for a racially, ethnically, and socioeconomically diverse population from adolescence through menopause. Emory Gynecology and Obstetrics is part of Emory University’s School of Medicine, a globally recognized leader in health care innovation, and the Emory Clinic and Emory Healthcare, a comprehensive health system that includes hospitals, offices, and research facilities.

As part of a university-based health care system, our department has access to state-of-the-art resources and tools. Our physicians and researchers are engaged in translating the latest research and advances into effective practice. This rapidly growing department seeks innovative solutions for addressing health disparities and ensuring health equity for all women.

The Department of Gynecology and Obstetrics, together with Emory University School of Medicine, is fully committed to the shared values of diversity and inclusion in order to achieve and sustain excellence. We firmly believe that we best promote excellence by recruiting and retaining a diverse group of faculty and staff promoting a sense of inclusion and belonging for every member of our community. This climate for diversity, inclusion and excellence is critical to attaining the best scholarship, teaching, and research.

The Emory University School of Medicine, Department of Gynecology and Obstetrics is seeking an experienced Office Manager to support Department operations.

The Office Manager will provide direct support to the Department Chair and Senior Administrator, and provide assistance as needed to other members of the leadership team. This role is also responsible for the supervision of three Administrative Assistants who provide support to faculty and staff throughout the Department. Additional duties will include designing and maintaining filing systems, managing office supplies and supply requisitions, and assigning and monitoring clerical functions.

Candidates should have experience working in an office environment, performing administrative duties, and providing support to managers while maintaining confidentiality of information. Prior experience organizing complex calendars and schedules, while resolving any scheduling issues that may arise, is a plus.

Job Description:

  • Manages office operations and supervises support staff.

  • Prepares, processes and monitors budgets, project proposals, records and invoices.

  • Researches and compiles information for reports and presentations.

  • Reviews incoming correspondence and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.

  • Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.

  • May act as a spokesperson for departmental inquiries.

  • Supervises and schedules clerical and secretarial staff, processes employee transactions and may assist in investigating employee issues/concerns and in determining an appropriate course of action.

  • Oversees the ordering of equipment and supplies.

  • Performs related responsibilities as required.

  • Oversees office operations and ensures office activities comply with administrative policies and procedures.

  • Maintains calendar, prepares daily schedule and prioritizes meeting requests for Department Chair and Senior Administrator, and ensures appropriate preparation for daily activities.

  • Screens items that can be routinely handled and prepares appropriate responses. Based on a knowledge of the manager's views, composes, edits, and types correspondence, reports and manuscripts under minimal guidance.

  • Answers, screens, and routes incoming telephone calls.

  • Develops and maintains various databases and/or spreadsheets.

  • Sets up and organizes filing systems.

  • Keeps manager informed of account status, authorize expenditures and identifies cost effective alternatives.

  • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.

  • Handles meeting and conference logistics.

  • Coordinates domestic or foreign travel arrangements.

Minimum Qualifications:

  • Six years of experience in office administration OR

  • A bachelor's degree in business administration or a related field and two years of office administration or related experience

  • Supervisory experience required

  • Experience with various personal computer software applications

Preferred Qualifications:

  • Strong time-management and people skills, flexibility, and multitasking ability

  • Excellent verbal and written communication skills

  • Knowledge of office administration, clerical procedures, and recordkeeping systems

  • Experience with complex scheduling and calendar management

This role will require a minimum of two days a week onsite, reporting one day to the Clifton campus and one day to the Grady campus.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

Connect With Us!

Connect with us for general consideration!

Job Number 103346

Job Type Regular Full-Time

Division School Of Medicine

Department SOM: GYN OB: Admin

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

Campus Location (For Posting) : City Atlanta

Location : Name Emory Campus-Clifton Corridor

DirectEmployers