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Emory Healthcare/Emory University Program Coordinator, Emory College of Arts and Sciences in Atlanta, Georgia

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

JOB DESCRIPTION:

  • Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.

  • Conducts research and gathers information to develop various publications.

  • Develops promotional materials which may include content for reports, briefings, newsletters, grants, or other written information related to the program.

  • Assists in developing and coordinating program-related conferences, conventions, or meetings.

  • Monitors expenditures and may participate in the budget planning process and prepare financial reports.

  • May assist in identifying funding resources and developing fund-raising strategies and initiatives.

  • Prepares operational and statistical reports.

  • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.

  • May supervise assigned project staff, interns, and/or volunteers.

  • Performs related responsibilities as required.

  • This is not an administrative support position.

ADDITIONAL JOB DETAILS:

  • Support the DUS, Director of AMST, and undergraduate curriculum program of the ILA (AMST/IDS programs).

  • Liaison with faculty and instructors regarding course evaluations, final exam schedules, grade entry, etc. as needed

  • Attend DUS and UGS meetings

  • Maintain student and academic records of department

  • Distribute permission numbers, processes overloads, add/drop/swap, student enrollment; special

  • Participate in academic program planning, including with the DUS to schedule courses and manage enrollment

  • Manage course schedules and changes through CLSS

  • Coordinator online course evaluation process

  • Liaison with Registrar’s Office

  • Process Declaration of Major for IDS and AMST majors

  • Entering approved exceptions into Degree Tracker for majors

  • Maintain and submit Honors list

  • Assist DUS with preparing for advising and pre-registration

  • Tracking advisor/advisee assignments and disseminating advising materials and information during key times of the year

  • Maintain relationships with other departments and related divisions.

  • Assist ADA with adhering to record retention policies for departmental records, especially regarding those related to the undergraduate program.

  • Communicate with faculty regarding upcoming deadlines, events of interest, etc.

  • Communicate important departmental information, deadlines, or requirements to majors; respond to student questions and refer them to campus resources as appropriate.

  • Maintain departmental LISTSERVs.

  • Distribute promotional materials as needed.

  • Support administration and operations of department as needed.

  • Other duties as assigned.

  • This position is for a 9 month assignment.

  • This position provides undergraduate staff support to the department and programs in aspects related to undergraduate education, act with the Directors of Undergraduate Studies (DUS) as a department liaison to the Office of Undergraduate Education (OUE), and serve as a resource to students and faculty on issues related to undergraduate education.

  • The position is expected to work closely with the chair, DUS, Faculty, and OUE to coordinate the department’s efforts related to major advising, academic degree program administration, curricular changes, and enrollment.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training, and experience.

PREFERRED QUALIFICATIONS:

  • Exceptional software skills (e.g., Outlook, PowerPoint, Excel, Zoom, and Adobe Acrobat).

  • Knowledge of university environment and systems preferred (specifically experience in Emory College).

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 99604

Job Type Temporary Full-Time

Division Emory College

Department ECAS: Institute Liberal Arts

This position may involve the following Health and Safety issues: Not Applicable

Job Category Business Operations

Campus Location (For Posting) : City Atlanta

Location : Name Emory Campus-Clifton Corridor

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