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Emory University Program Coordinator - School of Nursing, Specialist Projects - Office of the Dean in Atlanta, Georgia

Description

Special Projects Coordinator for the Nell Hodgson Woodruff School of Nursing: Office of the Dean

Detailed Job Description

Reporting to the School of Nursing’s Chief Financial Officer, the Special Projects Coordinator is a highly motivated individual who is detail-oriented and thrives in a fast-paced organization. This professional is extremely organized and provides essential administrative and project management support to the Dean (70% of time), the Chief Financial Officer and the Chief Operating Officer in addition to supporting the overall effectiveness of the Leadership team (30% of time). The Special Projects Coordinator is responsible for implementing projects relating to operations & administration to meet areas of the University and/or community served by the Nell Hodgson Woodruff School of Nursing. This position will require an advanced skill set in project management, communications, event planning, calendar management, and expense management to effectuate optimal operations for the Office of the Dean.

TYPICAL DUTIES

Support for the Dean of the School of Nursing

  1. Partners with the Dean and other administrative leaders to develop project plans based on organizational goals.

  2. Drafts, edits and/or proofreads documents, PowerPoint presentations, biosketches, curriculum vitae updates, and effectively manages emails and other forms of correspondence on behalf of the Dean, as assigned.

  3. Take initiative to troubleshoot and resolves issues and concerns on behalf of the Dean.

  4. Conducts research on key issues identified by the Dean/Leadership Team.

  5. Assists in project planning and execution of special projects and events, including signature events managed by the Office of the Dean such as the endowed lecture series, holiday parties, and executive retreats. Able to work nights/weekends as needed.

  6. Attends meetings with the Dean, Chief Financial Officer, and/or Chief Operating Officer, as needed.

  7. Performs all other duties as assigned.

Support for the CFO and COO

  1. Partners with the CFO and COO in developing project plans to advance organizational initiatives and strategic goals.

  2. Performs daily administrative duties as needed, including scheduling and travel appointments, planning and preparing materials for meetings and special events, and reconciles expenses.

Minimum Qualifications

  • Bachelor’s degree in Business Administration, Communications or a related discipline and two or more years of research/professional experience, OR equivalent combination of experience, education, and training.

  • Effective writing, analytic, presentation and organizational skills.

  • Experience managing and executing multiple projects and working with executives is preferred.

Required Skills

  • Bachelor’s’ degree in relevant field

  • Outstanding problem-solving skills, with demonstrated ability to manage multiple projects and deadlines simultaneously

  • Strong Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint)

  • Excellent written and verbal communication skills and ability to work effectively in deadline-driven environment required.

  • Must be able to manage multiple and shifting priorities and interact with diverse constituencies.

  • Experience in communicating and engaging with a wide variety of constituents including executives, staff, students, and external stakeholders

  • Strong analytical, interpersonal, and organizational capabilities.

  • Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision, and handle complex and confidential information with discretion.

  • Ability to work

  • Must possess desire and willingness to assume increasing responsibilities.

FORMAL JOB DESCRIPTION:

  • Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following:

  • establishing long-term operational objectives,

  • researching factors that may impact the success of the program,

  • and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.

  • Conducts research and gathers information to develop various publications.

  • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.

  • Assists in developing and coordinating program-related conferences, conventions, or meetings.

  • Monitors expenditures and may participate in the budget planning process and prepare financial reports.

  • May assist in identifying funding resources and developing fund-raising strategies and initiatives.

  • Prepares operational and statistical reports.

  • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.

  • May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required.

  • This is not an administrative support position.MINIMUM QUALIFICATIONS:

  • Bachelor's degree in a field related to the program and

  • two years of related experience, or an equivalent combination of education, training and experience.

Additional Details

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Job Number 31921

Job Type Regular Full-Time

Division School Of Nursing

Department SON: Office of the Dean

This position may involve the following Health and Safety issues: Not Applicable

Job Category Business Operations

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322

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