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Description

Research Administrative Services within the Emory National Primate Research Center at Emory University is currently seeking a full time Research Admin, Pre-Award Manager to join our team. Our work consists of managing a team of 6 pre-award administrators with submission of federal and non-federal proposals, progress reports and just in time requests.

The ideal candidate should:

• Possess experience with Emory University’s research administration supply chain

• Have knowledge of and experience with all facets of the grants lifecycle

• Possess of and experience with non-human primate research and the associated federal regulations OR a sincere willingness to learn

• Be committed to faculty/PI (customer) service

• Be committed to developing and sustaining a high-performance work team

• Be committed to actively collaborating and engaging with local leadership (EPiC RA Director and Assistant Director, EPC CBO, etc.)

• Focus on eliminating barriers to progress

• Can serve as a coach and a doer--demonstrate a willingness and ability to both coach the team members to achieve their potential and complete pre-award tasks on high volume deadlines, during staff absences, and when staff need assistance

• Demonstrate flexibility, including a willingness and ability to respond to changing circumstances and expectations

• Embrace transparency

• Focus on identifying and implementing solutions—not assigning blame

• Possess a strong work ethic; is dedicated to achieving results not making excuses

• Be a proactive advocate guided by a genuine commitment to servant-leadership, fostering collaboration among members of the EPiC RA pre- and post-award teams

• Serve as an involved, accessible, supportive, and compassionate team leader driven by a commitment to shared accountability

• Be a lifelong learner committed to the ongoing professional development of the team

• Serve as a calm, persistent, and efficient leader who is attentive to details and deadlines and sets a creates a positive work environment

• Possess excellent oral and written communication skills and a demonstrated dedication to open dialog with all stakeholders

• Understand process improvement models; can identify gaps, propose solutions, implement strategies, and assess outcomes

• Understand and deploy conflict resolution skills

• Serve as a creative and innovative problem-solver who also recognizes the value of compromise

• Promote a culture of engagement that values diversity, equity, and inclusion

• Be committed to the achievement of a work environment in which all individuals are treated fairly and respectfully, have equal access to opportunities and resources, and can contribute fully to the Unit’s success

• Actively participate in proposal activity details and status on proposal deadline dates. Continually communicate with Leadership and staff for upcoming proposal submissions.

• Participate in all staff meetings and staff engagement activities.

• Manage and be responsible for successful submission of all proposals originating from EPC. This includes but is not limited to coordinating with other unis for approvals, trouble-shooting, ensuring proposals, RPPRs and JIT requests are submitted error-free and on time, and keeping EPC leadership well informed on progress and any potential challenges.

Collaborate. Innovate. Serve. These three simple words capture what we do at EPC to help advance science and improve the health and well-being of humans and non-human primates. This is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community.

Dedicated to discovering causes, preventions, treatments, and cures of disease, Emory National Primate Research Center (EPC) is improving human and animal health and lives worldwide. One of seven NPRCs funded by the NIH, EPC conducts studies that make breakthrough discoveries possible. Learn more at http://enprc.emory.edu

KEY RESPONSIBILITIES:

• Reporting to the Research Administration Services (RAS) Director, leads and supervises all staff performing pre-award activities for the sponsored projects research portfolio for their assigned department, division or school.

• Monitors workload distribution and redistributes tasks, as appropriate.

• Provides guidance to team members, as appropriate.

• Mentors staff for professional development.

• May perform post-award activities in support of the RAS unit.

• Understands and applies federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.

• Applies costing rules and regulations to federally funded projects.

• Analyzes information and formulates conclusions.

• Ensures strong levels of customer service to faculty and departments being served.

• Addresses issues that violate performance levels or terms of the RAS performance level agreements, both with internal RAS staff and with departments and/or faculty.

• Performs pre-award activities to include developing a budget, compiling proposal contents, entering proposal into EPEX, assisting PIs in submission of JIT forms, preparing CAS exceptions for approval, interacting with OSP and assisting in the preparation of sub-award documents and relationships with other partners on a project.

• Prepares high-quality written reports.

• Works with Post-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams.

• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree and five years work-related grants and contracts experience OR an equivalent combination of education, training and experience.

• Supervisory experience preferred.

• Knowledge of federal rules and regulations relating to research grant and/or contract activity, with specific deep understanding of the award proposal processes for multiple sponsoring bodies.

• Proficiency with MS Office Suite software.

PREFERRED/DESIRED QUALIFICATIONS:

• Experience at a large research institution where the volume and complexity of the proposal and award portfolio is similar to Emory

• Experience with NIH, NSF, and other agencies’ pre-award proposal submission and post-award management duties

• A strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders

• Demonstrated strong critical thinking and analytical skills; specifically, the ability to analyze/interpret data and make recommendations

• Direct experience supervising individuals and/or teams and promoting their professional success

• Training in and knowledge of topics related to diversity, equity, and inclusion or a track record of promoting diversity, equity, and inclusion in the workplace

• Excellent interpersonal and written and verbal communication skills

• Excellent critical thinking skills

PRE-EMPLOYMENT SCREENING STATEMENT:

Emory NPRC in conjunction with Emory University conducts pre-employment screening for all positions which may include an INA and criminal background check, verification of work history, academic credentials, licenses, and certifications, drug screening, health assessment, requirement of various vaccinations (including COVID-19 plus one booster if job requires hands-on contact with animals/NHP). Employment is contingent upon a clear background screening.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed and at times, on short notice. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 133232

Job Type Regular Full-Time

Division Emory Primate Center

Department EPC: Res Admin Svs

This position may involve the following Health and Safety issues: Not Applicable

Job Category Laboratory Research

Campus Location (For Posting) : City Atlanta

Location : Name Emory Campus-Clifton Corridor