Emory University Scholarly Repository Specialist Senior in Atlanta, Georgia


Job Description

The Scholarly Repository Specialist Senior is reporting to the Head of Scholarly Communications Office (SCO), and working with the Scholarly Communications team, the Scholarly Repository Specialist Senior is responsible for managing ingest of content and service aspects of Emory FIRST and OpenEmory, an open access repository of Emory faculty authored scholarly articles; Electronic Theses and Dissertations (ETDs), an open access repository of Emory graduate student theses and dissertations completed as a degree requirement; and Dataverse, a local research data repository. The SR Specialist Sr will work closely with members of the SCO team to support, maintain, and improve scholarly repository services, including assisting with regression testing for upgrades in software and user testing of new functionality. In addition, the Libraries are planning for a new repository infrastructure, called the Digital Library Program, and the SR Specialist Sr will participate in its implementation.

Key Responsibilities & Duties:

  • Harvest, analyze rights, and ingest appropriate content from subject specific repositories, such as PubMed Central, SSRN, etc.

  • Upload Emory faculty content through Emory FIRST, a faculty profiling system.

  • Manage and perform faculty CV review service to find content appropriate for submission to OpenEmory through Emory FIRST.

  • Interpret publisher copyright policies for deposit in repositories using tools such as Sherpa/ROMEO and/or publisher’s websites; contacting publisher directly to seek permissions.

  • Maintain documentation of publisher policy research and permissions sought.

  • Serve as first line support for problem-resolution for ETDs, escalating questions as appropriate.

  • Respond to requests for help for ETDs and monitor the functioning of the system.

  • Receive and processstudent requests to update information and find information about ETD records according to established guidelines, referring requests outside the guidelines to the Scholarly Repository Application Support Analyst or the Head of Scholarly Communications.

  • Review submitted data sets for completeness of metadata, accessibility of files and links between publications and data sets.

  • Input record metadata using standardized metadata schemas.

  • Assist with evaluating display and functionality of OpenEmory and ETDs, documenting issues and anomalies, and providing feedback to technical team.

  • Assist with regression testing for upgrades in vendor software (including but not limited to Emory FIRST and Dataverse) and user testing of new repository functionality.

  • Recommend improvements for repository functionality, data quality, and reporting tools.

  • Assist in developing and improving workflows to increase processing efficiency.

  • Advises and helps set priorities for the strategy of the SCO.

  • Assist with promotion and activities of SCO special events, such as Open Access Week and Love Data Week, as well as other events as needed.

Library Required Qualifications

These qualifications are required by the library in addition to the minimum required qualifications of the University listed above.

  • Excellent interpersonal and business communication skills to promote and sustain effective interpersonal relationships with faculty, librarians, staff, and student employees.

  • Ability to build and sustain effective interpersonal relationships with library staff, faculty and students, off campus faculty and administrators, campus administrators, etc.

  • Evidence of analytical, organizational, communication, project, and time management skills and demonstrated ability to set priorities, meet deadlines, and complete tasks and projects on time and within budget and in accordance with task/project parameters.

  • Demonstrated ability to do careful, detail-oriented work for extended periods of time.

  • Demonstrated proficiency and capabilities with personal computers and software, the Web, and library-relevant information technology applications.

  • Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.

  • Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty and student population.

  • Capacity to thrive in an ambiguous, future-oriented environment of a major research institution and to respond effectively to changing needs and priorities.

Library Preferred Qualifications

  • Knowledge of institutional repository software and/or systems.

  • Knowledge of library metadata standards and experience with library systems in an academic setting;

  • Experience with customer service and/or help ticketing systems.

  • Interest or experience in the promotion of the open access movement.

JOB DESCRIPTION: Performs complex bibliographic management operations (e.g. searching; checking the series and name authority files; and creating, reviewing or updating the cataloging record) using a specialized knowledge of online databases, microcomputer applications, complex reference tools, and/or foreign language skills. Creates permanent machine-readable bibliographic and authority records; may perform online bibliographic updates. May establish headings to contribute to the Library of Congress Name Authority database. Verifies or assigns subject headings and classifications (e.g. Library of Congress, National Library, or Dewey Decimal.) May supervise or direct the work of staff/students. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS: Bachelor's degree in a related field and three years of related experience, OR equivalent combination of experience, education, and training. Requires one or more of the following: computer skills, special skills or a proficiency in a foreign language. DATE CREATED/MODIFIED/REVIEWED: 06/08/06 AMM

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Job Number 28935

Job Type Regular Full-Time

Division LITS: Library and IT Services

Department LITS: Scholarly Communications

This position may involve the following Health and Safety issues: Not Applicable

Job Category Admissions & Student Life

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322