Emory University Senior Administrative Assistant - Biomedical Engineering in atlanta, Georgia
With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
Oversees office operations and ensures office activities comply with policies and procedures.
Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements. Develops and maintains spreadsheets.
Initiates, processes and maintains records and invoices.
Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
Ensures manager is appropriately prepared for daily activities.
Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
Prepares charts and graphs for reports and presentations.
Reviews incoming correspondence and identifies items of special interest to manager or others.
Screens items that can be routinely handled and prepares appropriate responses.
Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
May take dictation or transcribe from a machine.
Maintains various databases and/or spreadsheets.
Sets up and organizes filing systems.
Answers, screens and routes incoming telephone calls.
May supervise or direct the work of other administrative clerical/secretarial employees.
Oversees ordering and maintenance of office supplies and forms.
May coordinate domestic or foreign travel arrangements.
Performs related responsibilities as required.
A high school diploma or equivalent and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
Proficient with word processing, spreadsheet, and presentation software applications.
Preferred Qualifications: At least 10 years Admin. Support experience, knowledge and experience with Google Calendar, may need to travel to Georgia Tech Office 1-2 x’s per week.
- Maintains calendar, prepares daily schedule and prioritizes meeting requests for Chair.
- Coordinates, attend, take minutes, and collect agenda items to Monthly Emory BME faculty meetings at GT.
- Personalize and submit letters of nomination for Emory faculty on behalf of the Chair. Draft correspondence and prepare confidential documents on behalf of the Chair
Tenure and Promotion:
- Coordinate in consultation with the Chair Tenure and Promotion of faculty members at Emory
Recruitment of New Faculty at Emory and Georgia Tech: Season – from Sept-April plus one-offs
- Work closely with the Chair and search committees in the recruitment of new faculty
Research Program at Emory and GT
- Based on a knowledge of the Chair’s views, edit, reports and manuscripts under minimal guidance.
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Job Number 21322
Job Type Regular Full-Time
Division School Of Medicine
Department SOM: BME: Admin
This position may involve the following Health and Safety issues: Not Applicable
Job Category Clerical & Administrative
Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322