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Emory Healthcare/Emory University Sr Admin. Assistant | Temporary in Atlanta, Georgia

Overview

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

JOB DESCRIPTION:

  • With minimal supervision, provides administrative support for the Chair of an academic or basic research department or for an Assistant Vice President.

  • Oversees office operations and ensures office activities comply with policies and procedures.

  • Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.

  • Develops and maintains spreadsheets.

  • Initiates, processes and maintains records and invoices.

  • Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.

  • Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).

  • Ensures manager is appropriately prepared for daily activities.

  • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.

  • Prepares charts and graphs for reports and presentations.

  • Reviews incoming correspondence and identifies items of special interest to manager or others.

  • Screens items that can be routinely handled and prepares appropriate responses.

  • Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.

  • May take dictation or transcribe from a machine.

  • Maintains various databases and/or spreadsheets.

  • Sets up and organizes filing systems.

  • Answers, screens and routes incoming telephone calls.

  • May supervise or direct the work of other administrative clerical/secretarial employees.

  • Oversees ordering and maintenance of office supplies and forms.

  • May coordinate domestic or foreign travel arrangements.

  • Performs related responsibilities as required.MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent. and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of experience.

  • Proficient with word processing, spreadsheet, and presentation software applications.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee

DATE CREATED/MODIFIED/REVIEWED: 05/11/2010 GG

Additional Details

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Division Emory Temporary Services

Campus Location Atlanta, GA, 30322

Campus Location US-GA-Atlanta

Department HR: Emory Temporary Services

Job Type Temporary Full-Time

Job Number 89553

Job Category Clerical & Administrative

Standard Hours 40 Hours

Emory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.

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