Emory University Stuart A. Rose Manuscript, Archives, and Rare Book Library Visiting Archivist for African American Collections in Atlanta, Georgia


Emory Libraries is seeking a Visiting Archivist for African American Collections in the Stuart A. Rose Manuscript, Archives, & Rare Book Library to participate in description, selection, instruction, and outreach activities for the African American collections. The Visiting Archivist will also have the opportunity to partner with various members of the Rose Library staff on projects to gain specialized knowledge and skills in cataloging, digital archives, preservation, and/or access system development. Responsibilities may include some collaborative projects with relevant local archives such as those in the Atlanta University Center Robert W. Woodruff Library.

Emory Libraries offers this position with the intention of providing training to African American archivists or archivists interested in working with African American collections and preparing them for a successful career in special collections and archives. We invite applications from recent graduates with master’s degrees in information studies or library/information science. The Visiting Archivist will be appointed to a two-year term position with a desired start date on or before September 1, 2018.

Position Summary

Reporting to the Head of Manuscript Processing, the Visiting Archivist will gain experience in all aspects of archives and special collections librarianship by working in collaboration with professionals throughout the Rose Library and Emory Libraries as well as through professional development activities outside of Emory. The Visiting Archivist will work on a series of projects intended to develop expertise in the 8 competency areas for special collections professionals identified by the Association of College and Research Libraries (Collection Development, Description & Access, Information Technologies & Data Management, Instruction, Preservation & Conservation, Promotion & Outreach, Reference, and Management & Leadership). Arrangement and Description and Reference constitute the two core competencies in which the Visiting Archivist will work for the duration of the two year appointment. In addition, the Visiting Archivist will complete six, four-month rotations through the additional competency areas, selecting projects according to their own interests and professional development goals.

The Visiting Archivist will have the opportunity to work closely with one or more Rose Library staff in each rotation. Prior to beginning the project, the Visiting Archivist, Head of Manuscript Processing, and staff partner will identify specific goals and learning objectives for the project and will meet regularly to evaluate progress. At the end of each rotation, the Visiting Archivist and staff partner will assess the project and collaboration to ensure that all learning objectives were met. Adjustments to the structure of the position can be made as necessary based on assessment feedback.

Key Responsibilities & Duties


  • Partners with curators on acquisitions, collection development plans and deaccessions; stewardship activities; inventories and the transportation of objects; exhibit research, writing and installation.


  • Arranges and describes personal and professional papers from the African American collections.

  • Develops and implements work plans with proposed arrangement schemes and timelines and adjusts or modifies as needed.

  • Writes finding aids for collections, describing the creator of the records as well as the subject content of the collection. Finding aids also include detailed box and folder inventories.

  • Encodes finding aids in XML according to the Encoded Archival Description (EAD) standard; loads and maintains XML records in the EmoryFindingAids database.

  • Creates MARC format bibliographic records, which are included in both WorldCat and the library's local catalog.


  • Provides reference assistance in person and by phone to Emory students and faculty, visiting scholars, and the public as needed and assigned.

  • Participates in the Rose Library reference and reading room rotations, including 4-6 hours of weekly reference desk shifts and a rotating 8-hour Saturday shift.

  • Oversees reading room security by monitoring use of materials in the reading room as well as working with researchers to explain the rules of care and handling for special collections material.


  • In close collaboration with Rose Library staff, plans and implements programs engaging communities with Rose Library collections.

  • Coordinates with the digital curation team regarding the digitization of materials within the collections.

  • May collaborate with curatorial and exhibit staff to support the development of exhibitions using Rose Library materials.

  • Writes articles and blog posts about manuscript collections, especially upon completion of processing projects.

  • Collaborates with research services and Emory faculty to plan, implement, and assess instruction sessions.

Required Qualifications

  • ALA-accredited master’s degree in Library and Information Science or Archival Studies OR equivalent education and experience (relevant subject expertise combined with professional library education and/or experience).

  • Knowledge of arranging and describing archives and manuscript collections, preferably in a special collections library in an academic environment.

  • Knowledge of issues relating to archives and manuscript collections.

  • Knowledge of current national archival and descriptive standards and best practices, including working knowledge of MARC, EAD, DACS, and other archival descriptive standards.

  • Knowledge of conservation and preservation needs of archival collections.

  • Ability to build and sustain effective interpersonal relationships with library staff, faculty and students, off campus faculty and administrators, campus administrators, etc.

  • Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.

  • Evidence of analytical, organizational, communication, project, and time management skills and demonstrated ability to set priorities, meet deadlines, and complete tasks and projects on time and within budget and in accordance with task/project parameters.

  • Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty and student population.

  • Capacity to thrive in an ambiguous, future-oriented environment of a major research institution and to respond effectively to changing needs and priorities.

  • Demonstrated knowledge of current trends and issues in academic libraries, higher education, and relevant subject disciplines.

Preferred Qualifications

  • Background in African American history and culture.

  • Familiarity with XML schemas and the use of XML editors (such as XMetal or oXygen).

  • Familiarity with the use of bibliographic information systems (such as Alma).

Non-appointed in short term or long term special projects with a duration lasting for one to two year terms.

Additional Details

Application Procedures

Applications may be submitted as Word or PDF attachments and must include:

1) Cover letter of application describing qualifications and experience;

2) Current resume/vita detailing education and relevant experience; and

3) On a separate document list the names, email addresses, and telephone numbers of 3 professional references including a current or previous supervisor.

Candidates applying by July 11, 2018 will receive priority consideration . Review of applications will continue until position is successfully filled. Emory is an Equal Opportunity/Affirmative Action Employer that welcomes and encourages diversity and seeks applications and nominations from women and minorities.

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Job Number 21316

Job Type Regular Full-Time

Division LITS: Library and IT Services

Department LITS: Rose Library Operations

This position may involve the following Health and Safety issues: Not Applicable

Required Documents Cover letter, List of References

Emory University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all applicable Federal and Georgia State laws, regulations, and executive orders regarding nondiscrimination and affirmative action in its programs and activities. Emory University does not discriminate on the basis of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Inquiries about this statement should be directed to the Office of Equity and Inclusion, 201 Dowman Drive, Administration Bldg, Atlanta, GA 30322