Emory Healthcare/Emory University Program Assistant (Spanish-Speaking) | TEPHINET in Decatur, Georgia
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The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its 16 programs and focus areas cover a range of global health issues including neglected tropical diseases, infectious diseases, vaccines, field epidemiology, public health informatics, health workforce development, and global health ethics. All our programs have an end goal in sight of eliminating diseases and protecting the health of populations. The Task Force for Global Health was recognized for its extraordinary contributions to alleviating human suffering with the 2016 Conrad N. Hilton Humanitarian Prize, the world's largest award of its kind. The Task Force is ranked among the largest nonprofits in the United States due to in-kind contributions of medicines and vaccines from major pharmaceutical companies valued at billions of dollars annually.
The principal mission of the TEPHINET is to strengthen international public health capacity through initiating, supporting, and networking of field-based training programs that enhance competencies in applied epidemiology and public health practice. In addition to this mission, TEPHINET provides administrative and management support to many international public health projects, some of which are related to the field epidemiology training programs.
Participates fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by management. Provide administrative support to TEPHINET’s program operations including, but not limited to:
requesting invoices and supporting documentation from vendors using an established template;
compiling, reviewing and reconciling receipts and supporting documentation for consultant and vendor invoices;
reviewing incoming e-mails and voicemails and responding accordingly;proofreading documents and reports as requested;
scheduling and monitoring attendee acceptances for meetings and conference calls;
recording meeting minutes and developing summary reports;
handling administrative and accounting responsibilities in support of the program;
raising purchase orders for any procurement as needed for project(s) and coordinate shipment such that procured items are received by relevant recipients in a timely fashion
Provide logistical support for TEPHINET domestic and international meetings, conferences and events, including, but not limited to:
travel and lodging arrangements for participants
collaborating with venues on catering arrangements and configuring meeting spaces
formatting, compiling and disseminating meeting materials
updating and maintaining the budget using an established template in collaboration with TEPHINET Sr. management
pre- and post-meeting communications to participants and
updating work plans and timelines as needed
assisting in management of logistics support through the event management platform.
Provides administrative support to TEPHINET office operations including, but not limited to:
ordering supplies and equipment initiating on-boarding process for new employees which includes submitting IT requests and preparing the TEPHINET portion of the employee orientation
Scheduleing and organizing staff meetings and taking minutes
- Less than 10% domestic and/or international travel
- A high school diploma or equivalent AND five years of administrative experience,
A bachelor's degree.
Proficiency with various personal computer software applications.
A bachelor's degree in a related field.
Fluency in written and spoken Spanish
Prior experience working in an international organization.
Prior domestic and international meeting logistics experience.
Experience with domestic and international donor funded projects.
Demonstrated ability to work effectively independently or as part of a team.
Demonstrated ability to manage time and prioritize tasks to ensure completion by deadlines.
Able to follow established business processes to ensure efficient completion of work.
Excellent written and verbal communication in English.
Proficiency with Microsoft Office applications and Gmail
NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future. Emory reserves the right to change this status with notice to employee.
The Task Force hires staff through the Emory University Human Resources office. Want to learn more about The Task Force for Global Health, visit our
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Job Number 58795
Job Type Regular Full-Time
Division Affiliated Organizations
Department Task Force for Global Health
This position may involve the following Health and Safety issues: Not Applicable
Job Category Business Operations
Location : Name Task Force for Global Health
Campus Location (For Posting) : Location US-GA-Decatur
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