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Emory Healthcare/Emory University Project Coordinator, Conferences | TEPHINET in Decatur, Georgia

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Description

The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its 16 programs and focus areas cover a range of global health issues including neglected tropical dis-eases, infectious diseases, vaccines, field epidemiology, public health informatics, health work-force development, and global health ethics.

TEPHINET Scientific Conferences are the premiere global venue for Field Epidemiology Training Program (FETP) residents and alumni to share their work with other public health experts. This position will contribute to the planning and execution of TEPHINET Scientific Conferences as a vital member of the Communications and Events team. S/he will also work closely with the TEPHINET Director, the Director of Strategic and Technical Initiatives (who leads the TEPHINET Advisory Scientific Committee, or TASC), members of the TASC, members of the Conference Planning Committee, and several external partners located around the world.

JOB DESCRIPTION:

  • Managing the abstract submission cycle for all TEPHINET conferences, including:

  • Preparing the call for abstracts and relevant documentation;

  • Configuring the abstract submission platform for each conference;

  • Managing correspondence with program staff, abstract authors, and abstract re-viewers;

  • Recruiting/identifying reviewers and assigning abstracts for review;

  • Maintaining a reviewer database;

  • Monitoring and reporting on abstract submissions;

  • Overseeing scoring and selection;

  • Communicating final selections to authors and programs; and

  • Managing TEPHINET’s contract with our abstract platform vendor and trouble-shooting any system-related issues.

  • Coordinating the moderating and judging processes for oral and poster presentations, in-cluding helping to identify moderators and judges and developing and sharing guidelines for moderators and judges

  • Participating in Planning Committee and TASC meetings/calls as needed for conference planning purposes

  • Attending TEPHINET conferences and providing on-site support to the conference team, presenters, moderators, and judges

  • Managing correspondence with presenters, moderators and judges before, during and after each conference

  • Developing and sharing presentation guidelines and schedules

  • Coordinating presentation rehearsal and recording (if applicable) sessions

  • Coordinating briefing sessions for presenters, moderators and judges

  • Working with Events Manager to identify space and room facilitators for in-person presentations; helping to manage breakout rooms for virtual presentations

  • Assisting the Communications team with developing relevant conference-related commu-nications

  • Preparing certificates or awards for presenters, reviewers, moderators, and judges

  • Assisting with developing calls for pre-conference workshops

  • Assisting with the selection and coordination of workshops, keynote sessions, and plena-ry sessions

  • Ensuring that technical conference-related material is up-to-date following recommenda-tions from the TASC

  • Maintaining the Field Epidemiology Abstract Database (FEAD) on the TEPHINET website (inputting accepted abstracts into AirTable database, coding for relevant topics, and up-loading database to the TEPHINET website)

  • Assisting with promotion of the FEAD and of TEPHINET conferences

  • Performing additional duties as needed

MINIMUM QUALIFICATIONS:

  • A bachelor's degree in a related field and three years of related project management experience, or an equivalent combination of experience, education and training.

PREFERRED QUALIFICATIONS:

  • Experience with planning and executing events

  • Strong communication and organizational skills

  • Superb customer service skills

  • Proficiency with digital platforms and database, survey, and word processing software

  • Experience with organizing, writing, editing, or presenting technical content

  • Experience working with an international, multi-cultural organization

  • Interest in public health and/or epidemiology

  • Familiarity with scientific communication

  • Written proficiency in Spanish preferred

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 83326

Job Type Regular Full-Time

Division Affiliated Organizations

Department Task Force for Global Health

This position may involve the following Health and Safety issues: Not Applicable

Job Category Business Operations

Campus Location (For Posting) : City Decatur

Location : Name Task Force for Global Health

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