Emory Healthcare/Emory University Project Coordinator, Conferences | TEPHINET in Decatur, Georgia
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The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its 16 programs and focus areas cover a range of global health issues including neglected tropical dis-eases, infectious diseases, vaccines, field epidemiology, public health informatics, health work-force development, and global health ethics.
TEPHINET Scientific Conferences are the premiere global venue for Field Epidemiology Training Program (FETP) residents and alumni to share their work with other public health experts. This position will contribute to the planning and execution of TEPHINET Scientific Conferences as a vital member of the Communications and Events team. S/he will also work closely with the TEPHINET Director, the Director of Strategic and Technical Initiatives (who leads the TEPHINET Advisory Scientific Committee, or TASC), members of the TASC, members of the Conference Planning Committee, and several external partners located around the world.
Managing the abstract submission cycle for all TEPHINET conferences, including:
Preparing the call for abstracts and relevant documentation;
Configuring the abstract submission platform for each conference;
Managing correspondence with program staff, abstract authors, and abstract re-viewers;
Recruiting/identifying reviewers and assigning abstracts for review;
Maintaining a reviewer database;
Monitoring and reporting on abstract submissions;
Overseeing scoring and selection;
Communicating final selections to authors and programs; and
Managing TEPHINET’s contract with our abstract platform vendor and trouble-shooting any system-related issues.
Coordinating the moderating and judging processes for oral and poster presentations, in-cluding helping to identify moderators and judges and developing and sharing guidelines for moderators and judges
Participating in Planning Committee and TASC meetings/calls as needed for conference planning purposes
Attending TEPHINET conferences and providing on-site support to the conference team, presenters, moderators, and judges
Managing correspondence with presenters, moderators and judges before, during and after each conference
Developing and sharing presentation guidelines and schedules
Coordinating presentation rehearsal and recording (if applicable) sessions
Coordinating briefing sessions for presenters, moderators and judges
Working with Events Manager to identify space and room facilitators for in-person presentations; helping to manage breakout rooms for virtual presentations
Assisting the Communications team with developing relevant conference-related commu-nications
Preparing certificates or awards for presenters, reviewers, moderators, and judges
Assisting with developing calls for pre-conference workshops
Assisting with the selection and coordination of workshops, keynote sessions, and plena-ry sessions
Ensuring that technical conference-related material is up-to-date following recommenda-tions from the TASC
Maintaining the Field Epidemiology Abstract Database (FEAD) on the TEPHINET website (inputting accepted abstracts into AirTable database, coding for relevant topics, and up-loading database to the TEPHINET website)
Assisting with promotion of the FEAD and of TEPHINET conferences
Performing additional duties as needed
- A bachelor's degree in a related field and three years of related project management experience, or an equivalent combination of experience, education and training.
Experience with planning and executing events
Strong communication and organizational skills
Superb customer service skills
Proficiency with digital platforms and database, survey, and word processing software
Experience with organizing, writing, editing, or presenting technical content
Experience working with an international, multi-cultural organization
Interest in public health and/or epidemiology
Familiarity with scientific communication
Written proficiency in Spanish preferred
NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future. Emory reserves the right to change remote work status with notice to employee.
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Job Number 83326
Job Type Regular Full-Time
Division Affiliated Organizations
Department Task Force for Global Health
This position may involve the following Health and Safety issues: Not Applicable
Job Category Business Operations
Campus Location (For Posting) : City Decatur
Location : Name Task Force for Global Health
Emory Healthcare/Emory University
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