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Emory Healthcare/Emory University Research Administrator-Pre-Award III for T32 Grant Support Portfolio in Decatur, Georgia

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future.We welcome candidates who can contribute to the diversity and excellence of our academic community.


As Research Administrator Pre-Award III for Training Grant Support, manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of Standard Operating Procedures (SOPs) related to pre-award functions and awareness of federal rules and regulations related to research grant and contract activity.

Pre-award activities include, but are not limited to:

  • Assisting departmental faculty/Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals with a specific focus on training grants.

  • Ensures all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.

  • Becomes expert in use of software required for training grant table and appendices development to assist PI with completion.

  • Ensures proposals are entered and routed in a timely manner for further review.

  • Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.

  • Assists the PI in the development of budgets and budget justification, which includes proofing the budget for inconsistencies and ensuring accuracy.

  • Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.

  • Advises the PI on administrative requirements in preparing proposal submissions.

  • Advises PI on budget adjustments and revisions necessary to meet the sponsor requirements.

  • Coordinates and reviews certain proposal elements (bio sketches and facilities & resources) for consistency, accuracy, and completeness.

  • Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).

  • Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.

  • Obtains signatures, as needed.

  • Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.

  • Works effectively with other offices (central, school, departments, divisions) on research proposal.

  • Performs related responsibilities as required.


  • Bachelor's degree and five years of work-related grants and contracts experience OR an equivalent combination of education, training and experience.

  • Proficiency with MS Office Suite software especially Excel, including Excel-based macros, Access, and Word.

  • Database data entry and reporting experience.

  • Excellent verbal and written communication skills.

  • Outstanding problem solving and research analysis skills.

  • Preferred qualifications include knowledge of and experience working in an academic research environment; knowledge of major research funding agencies, e.g., NIH, NSF, Dept. of Education; knowledge of PeopleSoft (Student Enterprise System) and/or other relational databases and query building; relational database design, development and reporting; web page editing, using web content management or HTML authoring tool; and experience at a large research institution where the volume and complexity of the proposal and award portfolio is similar to Emory.

Additional Information:

Reports to the Director of the Research Training Grant Support Office with dotted line reporting to the Assistant Vice President of Research Administration Services (RAS).

Supports the Director, faculty, and administrators across the university in developing new training grant proposals and renewal applications for the NIH, NSF, Dept. of Education, and other agencies, and participates in other training grant support initiatives.

Under the general guidance from the Training Grant Support Office Director, this position has primary responsibility for data acquisition, maintenance, data issue identification / resolution, and production of data tables for grant proposals, the accuracy and completeness of which are critical for the success of grant proposals.

Manages pre-award activities for an assigned portfolio of training grants and will attend orientation and be trained through RAS and obtain in-depth knowledge of Standard Operating Procedures (SOPs) related to pre-award functions and awareness of federal rules and regulations related to research grant and contract activity.

Provides direct guidance to proposal teams, participating faculty, and administrators regarding proposal data needs; develops and consolidates training grant proposals; coordinates special training grant events; develops new internal tools; and participates in training grant support of active training grants and special projects, as needed.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 46895

Job Type Regular Full-Time

Division Research Administration

Department Sr Vice President For Research

This position may involve the following Health and Safety issues: Not Applicable

Job Category Research & Research Administration

Location : Name Clairmont Campus

Campus Location (For Posting) : Location US-GA-Decatur