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Emory Healthcare/Emory University Visiting Archivist for Southern Jewish Collections in Decatur, Georgia



Position Summary

Reporting to the Head of Collection Processing, the Visiting Archivist leads the processing of collections documenting the history and culture of the Jewish community in the Southern United States and creates descriptive tools for the collection including MARC catalog records and Encoded Archival Description (EAD) finding aids. The Visiting Archivist will process four collections, including the papers of lawyer and activist Morris B. Abram, journalist and author Isaac Don Levine, religious scholar and Emory University professor Jack Boozer, and memoirist Bert Lewyn. The incumbent is expected to provide outreach on behalf of the Rose Library, through social media, contributions to Rose Library publications, and the planning of an event to celebrate the conclusion of the project.

Key Responsibilities & Duties


  • Arranges and describes personal and professional papers documenting the history and culture of the Jewish Community in the Southern United States.

  • Develops and implements work plans with proposed arrangement schemes and timelines, and adjusts or modifies as needed.

  • Performs basic preservation work such as removing rusty metal hardware, unfolding and flattening documents, and transferring material to new, acid-free folders and boxes.

  • Conducts appraisal of material within collections, a process by which the permanent, archival value of materials are evaluated.

  • Writes finding aids for collection, describing the creator of the records as well as the subject content of the collection. Finding aids also include detailed box and folder inventories.

  • Encodes finding aids in XML according to the Encoded Archival Description (EAD) standard.

  • Loads and maintains XML records in the EmoryFindingAids database.

  • Creates MARC format bibliographic record for collection, which are included in both WorldCat and the library's local catalog.

  • May also produce other descriptive tools such as local indexes as needed.

  • Coordinates with the conservation unit regarding preservation issues with the collection.

  • Works with Rose Library conservation liaison to send materials to the conservation unit.

  • May coordinate recruitment, hiring, orientation, training, supervision, and evaluation of student employees if budget allows for student assistants.

  • Provides oral reports on the progress of the project on a bi-weekly basis.

  • Provides written reports on the progress of the project on a periodic basis or as needed.


  • Writes articles and blogs and posts to social media to promote use of processed collections.

  • May answer occasional reference questions about processed collections using detailed knowledge of the material gained from processing or provide other reference assistance in person or by phone if necessary.

  • Collaborates with Rose Library and Woodruff Library staff to plan promotional event celebrating completion of the project.

  • Identifies and invites collaboration and participation in the culminating event from other Atlanta-are archival repositories whose holdings include Jewish historical collection.


  • Participates in appropriate professional and scholarly associations and organizations including maintaining membership and/or accreditation; attending meetings, conferences, workshops; and serving in appointed or elected positions.

  • Maintains up-to-date professional knowledge and skills in areas related to primary job assignment as well as maintains general knowledge of current trends in higher education, academic libraries, and information and educational technology.

  • Adheres to guidelines outlined in the Handbook Governing the Librarian series for Faculty-Equivalent Librarians to ensure appointment, appointment renewal and promotion-in-rank

  • Participates in library and campus committees as appropriate for service purposes.

Required Qualifications

  • ALA-accredited master’s degree in Library and Information Science or Archival Studies OR equivalent education and experience (relevant subject expertise combined with professional library education and/or experience).

  • Knowledge of arranging and describing archives and manuscript collections, preferably in a special collections library in an academic environment.

  • Knowledge of issues relating to archives and manuscript collections.

  • Knowledge of current national archival and descriptive standards and best practices, including working knowledge of MARC, EAD, DACS, and other archival descriptive standards.

  • Knowledge of conservation and preservation needs of archival collections.

  • Ability to build and sustain effective interpersonal relationships with library staff, faculty and students, off campus faculty and administrators, campus administrators, etc.

  • Ability to work creatively, collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.

  • Evidence of analytical, organizational, communication, project, and time management skills and demonstrated ability to set priorities, meet deadlines, and complete tasks and projects on time and within budget and in accordance with task/project parameters.

  • Commitment to fostering a diverse educational environment and workplace and an ability to work effectively with a diverse faculty and student population.

  • Capacity to thrive in an ambiguous, future-oriented environment of a major research institution and to respond effectively to changing needs and priorities.

  • Demonstrated knowledge of current trends and issues in academic libraries, higher education, and relevant subject disciplines.

Preferred Qualifications

  • Background in Jewish history and culture.

  • Familiarity with XML schemas and the use of XML editors (such as XMetal or oXygen).

  • Familiarity with the use of bibliographic information systems (such as Alma).

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Job Number 46738

Job Type Regular Full-Time

Division LITS: Library and IT Services

Department LITS: Rose Lib. Collection Ser

Location : Name Clairmont - N Decatur

This position may involve the following Health and Safety issues: Not Applicable

Required Documents Cover letter, List of References