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Emory Healthcare/Emory University Administrative Assistant in Oxford, Georgia

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future.We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

This position is located 36 miles east of Atlanta on Emory’s original campus in Oxford Georgia, Oxford College of Emory University.

One of Emory University's four schools partnering in undergraduate education, Oxford College provides 950 first- and second-year students of high academic profile an intensive liberal-arts program for the first two years of their Emory bachelors degree. We're interested in candidates with a commitment to working with a remarkably diverse student body in an inclusive learning community. Applications from women and historically underrepresented minorities are particularly welcome.

PLEASE NOTE:This is a Non-Exempt position. Employees in this position are paid an hourly pay rate, on a bi-weekly basis.

Weekday evening hours will be required two to three times per week, and the shift start-time will be offset to total an 8-hour workday.

JOB DESCRIPTION:

  • Provides administrative support for the Oxford Studies Program faculty and for Performing Arts Center events.

  • Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls.

  • Maintains calendars and prioritizes meeting requests for management.

  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.

  • Schedules meetings and handles logistics for meetings and special events.

  • Prepares materials for meetings and special events.

  • Initiates, processes, and maintains records and invoices.

  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.

  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.

  • Plans and coordinates travel arrangements.

  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.

  • Establishes and organizes filing systems.

  • Oversees ordering and maintenance of office supplies.

  • Performs related responsibilities as required.

Additional Details:

Oxford Studies Program

  • Collaborate with the Oxford Studies Program Co-Chairs regarding content and assist with adding content to the website.

  • Add all faculty and staff users to the website and provide notification of completion.

  • Assist the Oxford Studies Program Chair/Co-Chairs in editing the

  • Create all announcements pertaining to the assignment

  • Faculty Readers: Assist with the organization of OPUS, the online student/faculty portal, by routing the Oxford Studies student submissions to appropriate faculty members according to assignment and grading deadlines.

Events and Studio Arts: Performing Arts / Lyceum Events / Theater

  • Assist with setup of events, supporting staffing needs for the event, and assists with breaking down the event.

  • Process attendance records.

  • Assist with ordering supplies and other items needed by Studio Arts faculty.

  • Support performing arts faculty with performance events by assisting with the following, as needed:

  • Create/print programs

  • Make posters and signs to advertise upcoming events

  • Reserve space and process maintenance request

  • Place catering orders

  • Make photocopies as needed

  • Process expense reports

  • Manage student workers

  • Communicate with guest speakers to make sure requirements are met

MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent AND five years of clerical or secretarial experience,

OR

  • A bachelor's degree.

  • Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.

PREFERRED QUALIFICATIONS:

  • Experience with OPUS, Canvas, or another online student document management system.

  • Experience updating information on a website.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 72705

Job Type Regular Full-Time

Division Oxford College

Department Academic Affairs-Personnel

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

Location : Name Oxford College

Campus Location (For Posting) : Location US-GA-Oxford

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