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Emory Healthcare/Emory University Sr. Administrative Assistant in Oxford, Georgia

Description

THIS POSITION IS ON THE OXFORD COLLEGE CAMPUS, 36 MILES EAST OF ATLANTA.

The Chief Business Officer of Oxford College of Emory University is seeking a Senior Administrative Assistant professional with strong experience in a front-office professional setting.

Competencies indicative of success in the position include:

  • Communication

  • Has consistently strong verbal, written, and presentation skills

  • Listens actively and empathetically to others and makes decisions based upon experience, data, facts, and resoned judgement when approached by all, including students, parents/guardians of students, faculty, and staff

  • Cultural Effectiveness

  • Has a strong set of core values while operating with adaptability to particular conditions, situations, and people

  • Ethical Practice

  • Maintains confidentiality

  • Acts with personal, professional, and behavioral integrity

Responsibilities include:

  • Oversees the preparation, revision and maintenance of contracts that involve the purchase of sale of goods and services for Oxford College.

  • Serves as the primary website liaison for the division of finance and administration and works closely with department heads in the division to make sure content is routinely updated and relevant.

  • Manages the Budget for the Office of the CBO, providing quarterly updates and identifying areas of risk as necessary.

  • Works closely with CBO and department heads to develop and maintain policies and procedures developed by the division of finance and administration for the College.

FORMAL JOB DESCRIPTION:

  • With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).

  • Oversees office operations and ensures office activities comply with policies and procedures.

  • Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.

  • Develops and maintains spreadsheets.

  • Initiates, processes and maintains records and invoices.

  • Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.

  • Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).

  • Ensures manager is appropriately prepared for daily activities. Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.

  • Prepares charts and graphs for reports and presentations.

  • Reviews incoming correspondence and identifies items of special interest to manager or others.

  • Screens items that can be routinely handled and prepares appropriate responses.

  • Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.

  • May take dictation or transcribe from a machine. Maintains various databases and/or spreadsheets.

  • Sets up and organizes filing systems.

  • Answers, screens and routes incoming telephone calls.

  • May supervise or direct the work of other administrative clerical/secretarial employees.

  • Oversees ordering and maintenance of office supplies and forms.

  • May coordinate domestic or foreign travel arrangements.

  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent AND six years of secretarial or administrative support experience,

OR

  • A bachelor's degree and one year of administrative support experience.

  • Proficient with word processing, spreadsheet, and presentation software applications.

Additional Details

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Job Number 35619

Job Type Regular Full-Time

Division Oxford College

Department Oxford College

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

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